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The Archive vehicle option gives the ability to move a vehicle to a “Archive Facility”. Once moved, the vehicle is no longer counted against the current active vehicles. This will reduce the fleet size in RTA. SaaS customers will have an Unlimited Archived vehicles license and the licenses for the archived vehicles are tracked separately from the active vehicles. SaaS customers whose fees are based on the number of vehicles will benefit from this option.
The follow following applies when a vehicle is archived:
- The vehicle is placed in a “read only” status. No edits to the vehicle file can happen.
- The current records are scanned to determine if there is any open work or fuel records that should be completed before the vehicle is archived.
- If there is any open work, results of the scan can be viewed and printed.
- The archive process is stopped if vehicle does not pass the rule check.
- If there is no open work or fuel the vehicle is moved to the archive facility.
- There can be no more work or edits done to the vehicle once it is archived.
- Because the vehicle is still in RTA, all vehicle and history reports are available.
- The vehicle can be un-archived at any time.
- The vehicle can be archived only Once per Year. The counter starts from the time the vehicle is un-archived.
- A vehicle cannot be un-archived if there are not enough active vehicle licenses.
- Anywhere in RTA that a vehicle can be renumbered/moved to a different facility will allow you to move the vehicle to an archived facility.
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