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Lifetime
...
cost
...
reports
...
for
...
this
...
vehicle,
...
with
...
no
...
Base
...
miles,
...
inaccurately
...
reflect
...
this
...
vehicle
...
as
...
costing
...
$
...
0.0049
...
per
...
mile
...
(250
...
lifetime
...
costs
...
in
...
RTA
...
÷
...
51,000
...
miles).
...
Lifetime
...
cost
...
reports
...
for
...
this
...
vehicle,
...
with
...
50,000
...
Base
...
miles,
...
properly
...
report
...
this
...
vehicle
...
as
...
costing
...
$
...
0.25
...
per
...
mile
...
(250
...
lifetime
...
costs
...
in
...
RTA
...
÷
...
[51,000
...
miles
...
– 50,000
...
base
...
miles
...
]).
...
The
...
Primary
...
meter
...
is
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updated
...
throughout
...
the
...
entire
...
RTA
...
systemin
...
the
...
Work
...
Order
...
module
...
while
...
creating
...
or
...
posting
...
to
...
existing
...
work
...
orders,
...
in
...
the
...
Tire
...
Inventory
...
module
...
while
...
mounting
...
or
...
dismounting
...
tires,
...
in
...
the
...
Vehicle
...
Inventory
...
module
...
while
...
entering
...
PM
...
information
...
or
...
creating
...
vehicle
...
warranties,
...
in
...
the
...
Fuel
...
Inventory
...
and
...
EFI
...
modules,
...
and
...
through
...
TriCoder
...
uploads.
...
Basically,
...
anywhere
...
the
...
system
...
prompts
...
for
...
an
...
odometer
...
reading,
...
it
...
is
...
prompting
...
for
...
the
...
Primary
...
meter
...
reading.
...
Fuel
...
entries
...
are
...
the
...
exception,
...
however.
...
Fuel
...
transactions
...
can
...
be
...
entered
...
using
...
the Many States (FFM),
...
Quick
...
Fuel
...
Entry
...
(FFQ),
...
TriCoder
...
Input
...
(FFT),
...
and Electronic
...
Fueling
...
(FFE)
...
options.
...
Meter
...
readings
...
entered
...
through
...
fueling
...
options
...
update
...
the
...
Fuel
...
meter,
...
and
...
if
...
the
...
meter
...
reading
...
exceeds
...
the
...
current
...
Primary
...
meter
...
reading,
...
the
...
Primary
...
meter
...
reading
...
will
...
be
...
updated
...
as
...
well.
...
Therefore,
...
a
...
Fuel
...
meter
...
will
...
always
...
have
...
the
...
same
...
or
...
lower
...
reading
...
than
...
the
...
Primary
...
meter,
...
never
...
higher.
...
When
...
the
...
Primary
...
meter
...
has
...
a
...
higher
...
reading
...
than
...
the
...
Fuel
...
meter,
...
the
...
difference
...
is
...
referred
...
to
...
as
...
"Add
...
miles."
...
Pay
...
close
...
attention
...
to
...
Add
...
miles
...
at
...
the
...
end
...
of
...
an
...
accounting
...
period.
...
Depending
...
on
...
how
...
the
...
"
...
...
...
" switch is set (SSM, Fuel Parameters tab , switch 1), existing Add miles will either be zeroed out and accounted for in the current period OR be carried over and accounted for in the new accounting period. If you're tracking fuel usage in RTA, we recommend setting the "Tracing Fuel Consumption" switch to YES.
When a meter reading is entered in RTA:
- The current meter reading is updated only when a higher reading is entered—as long as the mileage difference does not surpass the limitations defined in the class codes, EFI process settings, or system parameters (MVC, FFEM, or SSF, switch 27).
- The current Life miles are updated only when a higher reading is entered, again, as long as the mileage difference does not surpass the limitations defined.
- Entering a lower meter reading does not update the current odometer (unless you're in one of the change odometer routines). This allows you to enter old, misplaced, or out of order transactions without affecting the current meter readings.
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A hand-held TriCoder program designed specifically to update meter readings is available. It provides a fast and easy way of updating numerous vehicles at once—prompting simply for vehicle number and odometer reading. When the collected data is uploaded to the RTA system, the primary vehicle meter will be updated. For instructions on using this program, refer to "Odometer Update" in the TriCoder Programs section of Chapter 8—Bar Coding.
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There are generally three reasons for making vehicle meter reading changes: 1) to replace a broken meter, 2) to fix an incorrect meter reading entry, and 3) to account for a meter that has rolled over. Each of these meter changes is handled differently to ensure that the Primary meter, Fuel meter, and Life miles are updated as needed. When done correctly, all the vehicle data will be properly adjusted to reflect the meter change (PMs due, warranty coverage, etc.).
To avoid future problems, be sure all transactions such as work orders and fuel tickets with the old meter reading have been entered in the system before making changes to the meter. You don't want to lower the meter reading and then enter an old transaction with the higher reading because that will increase the meters and Life miles erroneously. For example, a new meter is installed on a vehicle and the meter reading is reset to zero. A week later, an old fuel ticket with a meter reading of 55,000 is found and input into the system (and the user ignores the excess mileage prompt). Now the Primary and Fuel meter readings are at 55,000 and 55,000 miles have been added to the vehicle's Life milesdefinitely miles-definitely not correct and would require another meter adjustment.
Vehicle meters can be corrected or adjusted directly in the vehicle record or through the change odometer program.
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- Year, Make, and Model: This is the vehicle's year, make, and modelreview model-review it to make sure you are about to change the meter for the correct vehicle.
- Meters: Current, Fuel, Period, and Life: This displays the vehicle's current Primary meter reading, the current Fuel meter reading, the current period miles (miles traveled this period), and the Life miles.
- Known miles (included in period & life) not posted: This displays the Add milesthe miles-the difference between the Primary and Fuel meters.
- Last recorded meter reading: This displays the current Primary meter reading.
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