Throughout the RTA system, password prompts come up when attempts are made to access options that have a big impact on the RTA system such as setting or changing system parameters, deleting records, and adjusting vehicle costs. The use of these passwords is automatic and does not require any special setup. There are three password levels. The passwords have a cascading effectmeaning effect meaning level 1 has the lowest authorization, level 3 the highest. When prompted for a level 1 password, password levels 1, 2, or 3 are accepted. When prompted for a level 2 password, password levels 2 or 3 are accepted. When prompted for a level 3 password, only password level 3 is accepted. The passwords are set up in Main System Parameters (SSM, switches 16-18). For companies that only have a few employees using the RTA system, the use of these three passwords may be all the security that's needed. Refer to "Manager's Page" later in the next section to review the areas in the RTA system that require a password.
Companies with many employees using the RTA system may need to set up extra security measures. The RTA system has a comprehensive security system that restricts users to certain facilities, regions, features, menus, screens, and fields. The System Security feature is ideal if:

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Once System Security is implemented, users will be required to log in with a valid user ID and password before access to the RTA system is granted.
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Users are given three attempts to log in with the correct user name and password. If successful, the RTA main menu is brought up. If the user attempts to access an item or area in which he/she is not allowed, an error message is displayed (shown above).
The Setup:

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• User Name: (Text field) Enter up to ten characters for the user name. This could be a person's initials, name, first name-last initial combination, last name-first initial combination, network login ID, workstation number, or it could be a group name (MECH, PARTS, DATA ENTRY, FUEL). A valid user ID (and password) is required at the login screen before access to the RTA system is granted. The user name is also used to indicate who created work orders and purchase orders.
• Password: Enter up to six twelve characters for the user's password or leave this field blank if a password is not required. A valid password (and user ID) is required at the login screen before access to the RTA system is granted.
• Force New Password: Checking this box will require the user to change their password the next time they access the software.
• Facility: Enter this user's home facility or press F1 to select a facility from the lookup list. The specified facility is used as a default when the user accesses and processes data.
• Cross Facilities: Select this checkbox to allow this user to access data in other facilities; deselect to only allow access to data in the specified facility.

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Globally Setting an Access Right

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Image Removed The Global Switch Change option quickly enables or disables an access right for all RTA userseliminating users-eliminating the need to make the change individually in each user record. To globally set an access right for all users, do the following:

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The quick launch menu allows users to quickly access and run RTA and non-RTA programs with a single click of a button. For example, a user who is responsible for part purchases can set up quick-launch buttons to bring up requisitions and purchase orders. This way, instead of having to click on Parts > Purchase Orders > Edit Requisitions and Parts > Purchase Orders > Create/Receive PO throughout the day, the user can simply click on the Edit Requisitions and the Purchase Orders buttonstwo buttons-two clicks instead of six!
Examples:

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