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RTA Makes it easy to track inventory levels by alerting you that quantities are low!

As parts are posted to work orders, fuel transactions, transferred to other facilities, etc., inventory levels are reduced and eventually inventory will need to be replenished. The list of stock needed parts should be reviewed and then purchase orders can be generated for the parts approved for reorder.

The Requests Stock Needed Request area in RTA Web contains the recommended parts for order. The system takes into account several factors before placing items here including your total on hand, on order numbers, and backorder quantities. The reorder method being used on your account also factors into how often and when items will appear in this list.

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Stock Needed Master List

The list can be searched, sorted, and exported based on need.

The master list for Requests Stock Needed will display all the parts on request needed based on your current inventory. Add or remove columns to view more or less information on this list as necessary by click the customize columns icon int he top right.

Inventory Button

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The Requests Stock Needed Master List also saves time by allowing users to click the Inventory button to switch the view from the auto requested parts for order to view the entire parts inventory.

Use this function to add any parts to

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a purchase order automatically.

Creating Purchase Orders from

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Stock Needed

Parts listed in Stock Needed can be converted to a PO automatically by following the below process:

1. Click on the part or parts to be purchased (HINT: Selecting parts with the same primary vendor will ensure that all parts associated with that primary vendor will go to the same PO for ease)

2. Click the Create PO button in the upper right corner

3. The items will be moved from requests stock needed to a Purchase order and accessible in the PO’s section

Refer to Purchase Orders TOC for information on PO’s POs in RTA Web.

Creating Requisitions from Requests

When requisitions are turned on in RTA Web, Request items will need to be submitted to requisitions for review and approval prior to being moved to an official Purchase Order.

Refer to Requisitions for information on Requisitions in RTA Web.

Use the following process to send a request item to requisitions.

1. Click on the part or parts to be requested (HINT: Selecting parts with the same primary vendor will ensure that all parts associated with that primary vendor will go to the same requisition for ease)

2. Click the Create REQ button in the upper right corner

3. The items will be moved from request to a Requisition and accessible in the Requisitions section

Removing Requests Items

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Removing Stock Needed Items

If an item is triggering into the Stock Needed list and it should not be. You can simply click into the part record and turn off the Stocked check mark.

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For more info see the Parts File - Information Panel. The rest of the items remain in Stock Needed until they are moved to a requisition or PO.

Editing

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Stock Needed Items

Items in Requests the Stock Needed list cannot be edited other than sending to a requisition or PO. Edits PO. However, you can change which vendor you wish to buy the part from prior to auto-creating the PO’s. Simply click on the part to access the master record and add or modify who your Primary Vendor is, and this will make the switch for you in the stock needed list. For more info see the Vendor Tab.

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Additional edits to quantities and such can be done at the Requisition or PO level.PO level once it is created.

Creating Requisitions From Stock Needed List

1. Navigate to the Stock Needed list under the Parts Search List

2. Find and select the Stock Needed List(s) to be turned into a Requisition

3. Select Create Req near the top right corner

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