Prior to setting up Motor Pool reservations, it’s important to establish the rates that will apply to those reservations.

...

Create a New Category

Prior to creating reservations, create the asset categories and rates. The steps below will assist in creating categories for motor pool.

1. Click on Rates under the expanded Motor Pool section of the main menu

   

2. Click New Category

   

3. Give the category a name (Examples may include, Sedans, SUVs, Trucks, Vans, etc.)

   Image Removed

4. Enter the Max Passengers and Max Bags the motor pool vehicle can handle

   Image Added

5. Add the applicable class codes that fall under this category name by clicking Add New under Class Code

   Image RemovedImage Added

6. Start typing to search or scroll through the available class codes and click on the desired class

   

7. Click the + to add the class code to the category

   

8. Repeat steps 4-6 as many times as necessary until all applicable class codes have been added to the category

9. Click Save to save the new or edited category

10. Created categories will now display in a list and can be selected to be viewed or edited.

    Image RemovedImage Added

Repeat steps 1-8 as many times as necessary until all the applicable categories are added.

Add Rates to Categories

Once the categories are created, reservation rates can then be added to them for use when charging for reservations. Follow the instructions below to add reservation rates to categories.

...

The rates for each category can be viewed by expanding the category in the reservation rates list.

...

Edit Categories

Sometimes edits might need to be made to categories. The below sub-sections will explain how to make edits and delete categories.

Change Category Items

1. Click on Rates under the expanded Motor Pool section of the main menu

2. Click on the Category title to be edited

   

3. The following can be edited:

   1. Category Name - Click in the Name field and make edits. Hit enter, tab out of the field, or click the check mark to save the changes

   2. Class Codes - Add New Class Codes or Delete existing Class Codes

      1. Add Class Codes - See section above

         

      2. Delete Class Codes - Click the trash can icon next to the class code to remove the class code from the category

         

Delete Category

1. Click on Rates under the expanded Motor Pool section of the main menu

2. Click the trash can icon next to the category to delete it

   

Edit Rates

Change Rate Fields

1. Click on Rates under the expanded Motor Pool section of the main menu

2. Expand the Category to access the rates

   

3. Click on the rate to be edited

4. Change or adjust the following:

   1. Description

   2. Unit of Measure

   3. Rate Amount

   4. Add Cost Per Mile

   5. Add Fuel Cost

   6. Add Late Charge

5. Changes are saved as they are made, and a message bar appears at the top of the screen stating Rate Updated

Delete Rates

1. Click on Rates under the expanded Motor Pool section of the main menu

2. Expand the Category to access the rates

   

3. Click the trash can icon next to the rate to delete it

   

...