This document will walk you thorough the various sections of the Motor Pool Reservation File which can be accessed by:
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| maxLevel | 6 |
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| outline | false |
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| type | list |
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| printable | false |
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The image that displays of the vehicle will pull in if the asset file has a profile picture with it. One can be added if there is not one already there.
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| Expand |
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| title | Click to expand and view the table of fields |
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Field | Purpose | Editable |
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Vehicle | Asset number assigned to the Motor Pool Vehicle | Only at creation of the reservation | Reservation Status | Current status of the reservation | Yes by clicking on the item or by adding actual checkout and check in information to the reservation | Planned Check Out | Lists the date the renter/driver is planning to check out the asset | Yes if changing to a later date and time by clicking on the pencil icon | Planned Return | Lists the date the renter/driver is planning to return the vehicle | Yes if changing to a later date and time by clicking on the pencil icon | Check Out | Action button to input actual check out data | Yes by clicking the link | Return | Action button to input actual return data (only visible after the checkout has occurred and been entered) | Yes by clicking the link | Total Days | Will tally after the return and show total days between checkout and return | No | Total Miles | Will tally after the return and show total miles between checkout and return | No | Renter Name | Name of the renter | Yes by clicking on the name and editing | Renter Department | Department associated with the renter | Yes by clicking on the department and choosing a new one | Renter Phone Number | Phone number for renter | Yes by clicking in the field and making edits | Renter Email | Email for the renter | Yes by clicking in the field and making edits | Payment Type | Type of payment used for rental if applicable | Yes by clicking in the field and selecting the appropriate option | Driver Name | Driver’s Name | Yes by clicking in the field and making edits | Driver Department | Department associated with the driver | Yes by clicking on the department and choosing a new one | Driver Phone | Phone number for the driver | Yes by clicking in the field and making edits | Driver Email | Email for the driver | Yes by clicking in the field and making edits | Diver’s License Number | License number issued to the driver | Yes by clicking in the field and making edits |
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Check Out Tab
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Populates with information input into the system when using the Check Out Link Button in the Primary Panel such as the following:
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An attachment such as a picture can be added at check out as well if necessary.
Return Tab
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Populates with information input into the system when using the Return Link Button in the Primary Panel such as the following:
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An attachment such as a picture can be added at return as well if necessary.
Cost Tab
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Pulls in some existing information such as:
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Damage/Abuse = free form notes area to note any damage to the vehicle
Other = free form notes to notate anything more
Payment Number = related to payment type and able to list the GL Code, Check Number, or PO # that was used as the Payment type. (Not able to input a card number if card type is chosen for security purposes)
Notes Tab
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Use this tab to free form any master notes for the reservation that need to be part of the record.