The Downtime Module is a program in RTA that will allow you to track hours against a vehicle that is considered down. RTA allows you to set up different Downtime reasons. Downtime is tracked within the work order module and in Paperless Shop. |
Downtime Setup:
First, check the Downtime System Switch which is turned on in screen SSM/8111 - Line# 11.
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Downtime Options (SSD/8114):
In the Downtime options screen, you can have up to nine different Downtime options or descriptions.
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Posting Downtime to a Vehicle (WW/31):
Start Date/Time: When a line is added to a work order an “Override Listing Date" screen will appear. The date will default to the current date/time. The start date/time of the Downtime should be entered at this time. As with posting parts and labor to a work order, Downtime is posted in the work order “Posting Options” screen.
Status Code: You select the Downtime code that applies to this repair. Tracked: shows if the code is tracked or not, you cannot change it in this screen (see “Downtime Options” above). Start Date/Time: Displays starting date and time the Downtime code starts (cannot be edited). End Date/Time: Displays the ending date and time the Downtime code ends. |
Example of Posting Downtime:
**You cannot enter a starting date/time earlier than the work order create date/time.**
**“Listed" is not a tracked Downtime.**
**The “Downtime Option” window will open.**
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Paperless Shop:
The System Switch (SSM/8111) Line #11 “Auto Post Active/Listed” (see setup above) is designed for Paperless Shop. With this switch set to “Yes”, the system automatically tracks and calculates the Downtime as the Mechanic clocks on and off the job.
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Reports (ROW/3418):
The Vehicle Downtime Report is sorted by Department or Vehicle. You are prompted for:
The report will display the following information: Page1: Vehicle Number, Year, Make, Model. Time Line: Status: Shows the Downtime Status Descriptions selected from the work orders. Start Date/Time of the Time Line. End Date/Time of the Time Line. Elapsed: Total time. A “T” in the line indicates the Status line is tracked. An “*” (asterisk) in the line indicates the actual date(s) of the line was different than the selected date range of the report. Transactions: Start Date/Time: End Date/Time: Transactions Number: Work Order Number Shop Code Status Code Batch Time: Flags: First Column, Y=Transaction Closed Second Column, Y=Transaction Tracked. Third Column, Priority of the Downtime Status Code. Fourth Column, Y=Either the actual Beginning or Ending Transaction Date does not fall within the range of the dates selected for this report. Downtime: Total Downtime for the report. Page2: Fleet Size = Number of vehicle processed for the vehicle range. Hours Per Day = Number of hours per day entered in the Downtime setup screen (see setup above). Total Hours Per Day = (Hours Per Day ´ Fleet Size). Total Days = Total days selected by the user, within the report date range. Total Hours = (Total Hours Per Day ´ Total Days). Total Downtime = Total Downtime from page 1 of report. Downtime Percentage = (Total Downtime ¸ Total Hours).
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