The TriCoder comes loaded with the three data collection programs that you selected. All seven options are documented below. These programs are used to capture hundreds of data transactions, which can then be uploaded into the RTA system using the DATA UPLOAD mode. To collect data, press "YES" at the "DATA COLLECTION?" prompt on the TriCoder. At the PROGRAM NO.? prompt, enter 1, 2, or 3 for the program number, depending on the type of data you will be collecting. If a data file already exists, you will not be prompted for the program number. If no programs are selected, the defaults are PO Parts Received, Parts Inventory, and Inventory Bin. |
The Fueling program is used to collect fuel data at your fuel island. Rather than logging the fuel information on a paper form and then manually entering it into the RTA system, the data is entered into the TriCoder and then uploaded into RTA. The Fueling program prompts for the following data:
Vehicle number
Odometer reading
Pump number
Quantity (fuel quantity pumped)
To upload the collected fuel data into the RTA system, connect the TriCoder to the host computer and select the "DATA UPLOAD" prompt (DO NOT press "YES" yet). In the RTA system, select the Tricoder Input menu option (FFT), answer the screen prompts and then choose OK. The “Processing Tricoder Fuel Entry” window will come up and the cursor will be awaiting entry in the Vehicle field. At this point, press YES on the TriCoder to start the upload process.
This program, along with fueling vehicles from your pumps, will also let the user post oil and transmission fluid to vehicles. The oil and transmission fluid cost are posted to the vehicle and the quantities are deducted from your inventory. With this program, the oil and transmission part numbers are pulled from the vehicle’s fluid screen (MVM). If no part is found there, the prices from lines 34 and 36 from the Fueling tab in the System Switches(SSM) will be used. The program prompts for the following data:
An Exception Report can be printed if any errors are encountered. Examples of messages and action needed:
Fuel Usage: Information only; all files are updated from the transactions.
Miles High, Odometer Updated: Information only; the vehicle meter is updated.
Miles Excessive Update Odom: Appears when the meter reading from the TriCoder exceeds the meter reading in the RTA system by too many miles. Verify the meter reading and, if the reading from the TriCoder is correct, you’ll need to manually update the vehicle in RTA (FFQ) to avoid getting this message on the next upload.
Manually Update Odometer: Indicates the meter reading from the TriCoder is less than the reading in RTA.
Vehicle not Found: Indicates the vehicle does not exist in RTA and no transaction was written.
Oil Part not Found ~ or ~ Trans Part not Found: Indicates the part number from the corresponding field in the Vehicle Fluid screen was not found in the part file.
Same as the program above with two exceptions:
This program does not use the prices from the parts inventory nor update the part quantity on hand. The prices to post are setup in the Fueling Parameters screen (SSM), lines 33-36.
This program is used for updating vehicle meter readings. It’s perfect for walking the yard to record the latest vehicle meter readings or collecting all meter readings at month-end. User Programs, Menu Setup (SRS):
This program needs to be accessed from the User Programs custom menu(SRS). To set up this user program:
The program prompts for:
In RTA, select System > User Programs > Tricoder Odometer Update. When uploading the collected data from the TriCoder, you’ll have the option to update the fuel meter as well. The entries can be checked by the reports printed after the upload is finished: Odometer Exceptions Report and the Yard Vehicle Inventory Report. On the Tricoder, press F1, say No to Data Collection, say Yes to Data Upload. The Tricoder will upload the data into the computer and all necessary files will be updated in RTA.
The Inventory program is used to simplify and speed up the process of doing physical part inventories and cycle counts. It prompts for the following data:
Part number
Quantity (physical count)
To upload the collected part inventory data into the RTA system, connect the TriCoder to the host computer and get it to the "DATA UPLOAD" prompt (DO NOT press "YES" yet). In the RTA system, select the TriCoder Entry menu option (PC), answer the screen prompts and then choose "OK". The “Process Tricoder Data” window will come up and the cursor will be awaiting entry in the Part Number field. At this point, press "YES" on the TriCoder to start the upload process.
The Inventory Bin program is used to renumber your bin locations. It prompts for the following data:
To upload the collected bin data into the RTA system, connect the TriCoder to host computer and get it to the"DATA UPLOAD" prompt (DO NOT press "YES" yet). In the RTA system, select the TriCoder Bin Update menu option (STPT), answer the screen prompts and then choose "OK". The “Process Tricoder Data” window will come up and the cursor will be awaiting entry in the Part Number field. At this point, press "YES" on the TriCoder to start the upload process.
This program needs to be accessed from the User Programs custom menu(SRS). To set up this user program:
The Tricoder will prompt for the following:
PO Number
PO Extension (press enter if no extension)
Invoice Number
Part Number
Quantity Received
Price (if the price matches the PO, you may press enter through this field)
The Tricoder will then prompt repeatedly for Part Number, Quantity, and Price, for all parts that have the same PO#, Extension, and Invoice #. Press the End key when moving on to another purchase order or invoice number, and the prompts will start at the beginning once again (PO# field).
Uploading the Tricoder Data into RTA:
Notes:
If a higher quantity received is input into the Tricoder than is on-order in the PO, the higher quantity amount from the Tricoder will be used.
If a lower quantity received is put into the Tricoder, the remaining quantity on the PO will be placed on back-order.
If no price is input into the Tricoder, the price on the PO line will be used.
If a different price is input into the Tricoder, the price from the Tricoder will be used.
If Lot quantities are used on a PO line, the Lot quantity should be entered into the Tricoder. For example, if you order 1 box of 100 bolts at $1 each, using a Lot of 1 @ $100.00, you would input a quantity received of 1 into the Tricoder.
This program allows you to create new work orders and post parts, labor, and tires to existing work orders. It will start by prompting you if it is a new or existing WO.
NEW WO
(Selecting New Work Order by pressing "Enter> key, you will get these prompts)
(Parts)
(Labor)
(Tires)
(Mount)
(Dismount)
EXISTING WO
(Pressing the 0 key for existing WO will get you these prompts.)
(Parts)
(Labor)
(Tires)
(Mount)
(Dismount)
Uploading the Tricoder:
To upload the collected work orders into the RTA system, connect the TriCoder to host computer and get it to the “DATA UPLOAD” prompt. Press "YES" on the TriCoder to start the upload process. An exception report will print listing any errors or notifications, such as vehicle not found, part not found, etc. These errors should be checked and/or corrected in the work order screen (WW).