Tool Management Statuses and Set Up

Owned by Kim Dyer
Last updated: Jul 24, 2024
3 min read

Tool statuses help ensure tools are available for use in the checkout and check in phase as well as help keep a record of where tools are at all times.

The RTA system comes with three statuses already set up and ready for use.

  • Available

  • In Use

  • Repair

Additional statuses can be set up and used as well depending on the needs of your shop. the default statuses cannot be edited or removed. Other statuses that a shop may consider are (missing, awaiting repair, etc)

Default statuses are easy to recognize. If a status does not have the trash can icon beside it in the list of statuses, it is a default status.

 

Below are the steps to set up and edit statuses.

Create a New Tool Status

  1. Click on Settings under the Tools area of the system main menu

    image-20240623-173717.png

  2. Click on Tool Status from the settings list

    image-20240623-174137.png

  3. Click New Status

  4. Enter the required status code (this is free from, must be unique, can be letters or numbers, and should easily identify the status)

  5. Enter the name of the status (this is what will display as the actual tool status)

  6. Choose the color in which the status will display

  7. Designate if this status also allows the tool to be considered available

  8. Click Save

  9. The newly created status will now show in the list of available statuses and can be used with tool management

Editing/Deleting a Tool Status

Default statuses (Available, In Use, Repair) can be edited to a different color. Default statuses cannot be deleted, have their code or name changed, and can not have their availability designation altered.

 

To edit a tool status, follow the below steps: A STATUS CODE CANNOT BE EDITED ONCE THE STATUS IS CREATED. THE ONLY OPTION FOR A SITUATION LIKE THIS IS TO DELETE THE STATUS AND CREATE A NEW ONE WITH THE DESIRED CODE

To delete a status (as long as it is not a default status) click the trash can icon beside the status.

  1. Click on Settings under the Tools area of the system main menu

  2. Click on Tool Status from the settings list

  3. Click the status to be edited

  4. Edit the Name, color, or available status designation

  5. Edits are saved as you make them