Motor Pool Reports

Checked Out Reservations

This report is meant to give a look at the data for reservations that have at a check out date (could be currently checked out or the reservation could be completed). This has a total of cost, meters driven, and days rented (uses current day if reservation is marked as ‘Checked Out’).

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Checked Out Reservations

• Monitor vehicles that are checked out and if they are past their estimated return date

• Automate report to be emailed to motor pool administrator for tracking on vehicles that are not at the facility

Completed Reservation

This report is meant to give a look at the data for reservations that have been completed (checked out and checked back in). This has a total of cost, meters driven, and days rented. Also contains option to view vehicle, facility, and report totals.

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Completed Reservations

• See totals for mileage driven, days rented, and costs incurred over a specified date period

• View high level usage of each vehicle’s life while in the motor pool

• Justify motor pool assets through utilization of said assets

Reservation Cost Breakdown

The Reservation Cost Breakdown report provides a detailed breakdown of reservation costs, including charges for mileage, fuel, cleaning, class rate, late fees, and cancellations. This report helps fleet managers track and analyze reservation expenses by facility, customer, or department, ensuring accurate cost allocation and budgeting.

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Reservation Cost Breakdown

• Monitor vehicle reservation costs to ensure accurate billing

• Identify trends in reservation expenses across different customers or departments

• Analyze the impact of cancellations and late fees on overall costs

• Support budgeting and cost control for fleet management

• Ensure accurate financial reporting and accountability for vehicle usage

Upcoming Reservations

This report is to view any upcoming reservations (and associated data) for a specific date range.

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Upcoming Reservations

• Useful for the motor pool administrator for planning purposes

• Identify any missing data prior to vehicle check out

• Identify any potential overlaps in reservation dates and times