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In this section we will discuss what is referred to as End of Month Process. This Web setting section controls when the End of Month Process will run at the Global Level for all facilities. For setting the End of Month Process at the Facility level see the RTA Web - Facility Settings section
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Automated End of Month Process:
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To turn on the Automated End of Period Process Globally the settings are found in the Period Cost Settings sections found under the Admin main menu and Company Info Sub Menu in Web.
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Field | Field Description |
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Automate Monthly Fixed Costs | This Toggle is the Master switch to turn on the Web EOP Fixed Cost Automated Process. See: End of Month Process |
Schedule Time | Sets the Time you want the End of Month Process to Trigger |
Day (Date) | This Radio Button Allows you to set the End of Month Process to trigger on a certain date Date each month. Note: Setting it to 31 will guarantee that it runs on the last day every Month regardless of the number of days in that month. |
Specific Week and Day | This Radio Button Allows you to set the End of Month Process to trigger on a certain week Week and day Day each month. For Example: we want the End of Month Process to Trigger on the First Monday each Month |
Web EOP now can be turned on and it allows for:
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Turning on Automated End of Month Process
With the Automate Monthly Fixed Costs Switch Turned on:
RTA Will Automate the recuring executing time based on
Time of day the process is to be run
Recuring Day of the month
ie For Example: Run the 1st of the Month or
OR Run the 31st of the month (Which translates to always running on the “last day of the month” even on those months with less then 31 days)
Can set up a certain day within a certain week.
For Example: Run on Monday every 1st week of the month
What Automated End of Month Process Does to the Data
When this process is run it will trigger the following processes “Events” in the RTA System:
Facility Defaults Panel
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For Parts that are Non-Chargeable (Bench Stock or Shop Supplies):
Posts the Monthly non-Chargeable parts based on the Average Monthly Usage Numbers
These also pull directly from Stock Area “A” onlyOnly
This reduces Reduces the Inventory amounts for those parts and creates Parts Adjustment Records for those parts coming out of Inventory
Also updates the non-chargeable bucket data found in the Facility file
For Parts that are Chargeable Parts
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(Stock and/or Special Order Parts):
The 12 Usage fields in parts reset and roll the parts from Usage 1 to 12 to update the rolling 12 month data
Updates the Usage per Year and Usage Average per Month fields as well as recalculating and updating each unlocked parts Re-Order Point/Re-Order Quantity for re-order triggering and optimal reorder amount.
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