End of Month Process:
Field | Field Description |
|---|---|
Automate Monthly Fixed Costs | This Toggle is the Master switch to turn on the Web EOP Automated Process. See: End of Month Process |
Schedule Time | Sets the Time you want the End of Month Process to Trigger |
Day | This Radio Button Allows you to set the End of Month Process to trigger on a certain date each month. Note: Setting it to 31 will guarantee that it runs on the last day every Month regardless of the number of days in that month. |
Specific Day | This Radio Button Allows you to set the End of Month Process to trigger on a certain week and day each month. For Example: we want the End of Month Process to Trigger on the First Monday each Month |
Web EOP now can be turned on and it allows for:
Automate recuring executing time based on
Time of day the process is to be run
Recuring Day of the month
ie the 1st of the Month or the 31st of the month (Which translates to always running on the “last day of the month” even on those months with less then 31 days)
Can set up a certain day within a certain week
Example: Run on Monday every 1st week of the month
When this process is run it will trigger the following processes in the RTA System:
Facility Defaults Panel
Parts (Non-Chargeable):
Posts the Monthly non-Chargeable parts based on the Average Monthly Usage Numbers
These also pull directly from Stock Area “A” only
This reduces the Inventory amounts for those parts and creates Parts Adjustment Records for those parts coming out
Also updates the non-chargeable bucket data found in the Facility file
Parts: “Chargeable Parts”
The 12 Usage fields in parts reset and roll the parts from Usage 1 to 12 to update the rolling 12 month data
Updates the Usage per Year and Usage Average per Month fields as well as recalculating and updating each unlocked parts Re-Order Point/Re-Order Quantity for re-order triggering and optimal reorder amount.
Vehicles:
The Process triggers the creation of Monthly Fixed cost transactions:
Licensing
Insurance
Depreciation
In addition Depreciation the depreciation increments down for periods left
Posts the Facility Admin fee to each vehicle (I Need more info on this one!!!!)
Things to made aware of:
With the EOP Process turned on in Web you are forced to use a 12 months per year (you cannot do odd ball like a 13 month or Quarterly because we have to calculate against a static 12 month time frame)
The Web process will not reset any of the main “Bucket Data” you find in Classic. So if you still use that data for reporting you must also run EOP in the Classic side to accomplish
However with the Web EOP turned on the Classic side will ignore the processes the Web side does that way if it is run in Web you are not accidently closing things twice
Moral of the story if on in Web. Web only touches the Closing process in web and Classic only touches the extended processes needed for the bucket data to be reset in Classic.
If it is not turned on in Web then Classic does all the processes on the Classic side
The EOP Process can be managed at the Global Level under the Admin>Customer????>
OR
You can override facilities to run at different times and dates
Warning!!! Be careful of the On Off switch for the EOP Process: The switch you see is the Global one regardless if you see it in the Admin or under the individual Facilities. So turning off turns off for everyone!!!
There are some Custom Enhancements that are controlled for as well:
· Vancouver’s Appreciation Module
· Cowlitz County Revenue enhancement
· City of Las Vegas Revenue enhancement