Summary/Use Case
Report Summary
The "Customer Accounting Report by Transaction Date" details customer-related transactions within a specified date range, providing insights into various cost categories by vehicle, work order, and customer. This report is essential for fleet managers aiming to track and allocate costs accurately across multiple customer accounts, vehicles, and service types, helping in budgeting and cost control.
Use Case
Analyze total costs per work order, vehicle, and customer for accurate accounting.
Monitor expenses by transaction categories such as parts, labor, and taxes to identify areas for cost reduction.
Utilize the report for monthly or periodic customer billing and cost reconciliation.
Verify and audit transactions to ensure alignment with customer invoices and internal records.
Assess total expenses by facility and department for internal budgeting and forecasting.
Location: Where to Find It
Reports > RTA Standard Reports > Work Order > Customer Accounting Report by Transaction Date
Please provide a screenshot of the location within the software.
Data Filter Prompts
You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options.
Parameter List
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Parameter Name | Value (Default) | Value (Notes) |
|---|---|---|
TotalsOnly | False | When ‘True’, will show each work order and customer level totals. |
Summary | False | When ‘True’, will only have a report summary. |
Note: For best results, please only mark one ‘True’ at a time, otherwise, inconsistencies may occur | ||
Data Filter List
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Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) | Value (Notes) |
|---|---|---|---|---|
Work Order Facility | Equal To | blank | 1 | |
Transaction Date Range | Is Between | 10/01/2024 - 10/31/2024 | 10/01/2024 - 10/31/2024 | Range covering start and end of October 2024 |
Report Output and Data Elements
The "Customer Accounting Report by Transaction Date" displays detailed transaction data segmented by customer, work order, and vehicle. The report includes multiple levels of totals: per work order, vehicle, vehicle size class group, customer, and an overall report total. Key transaction columns include Parts, Tires, Labor, Outside services, and Taxes, providing a comprehensive view of all costs.
Report Output
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Report Output (Totals Only)
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Report Output (Summary)
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Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | Vehicle | Vehicle identifier |
2 | Work Order | Associated work order number |
3 | Opened | Date work order was opened |
4 | Closed | Date work order was closed |
5 | Parts | Cost of parts used |
6 | Tires | Cost of tires used |
7 | Labor | Labor cost incurred |
8 | Outside | Costs of outsourced services |
9 | Supplies | Cost of supplies used |
10 | Taxes | Applicable tax amounts |
11 | Misc | Miscellaneous costs |
12 | Damage | Costs associated with damage |
13 | Total | Total cost for the transaction line |