The RTA Fleet Management Software includes a feature that assists you in calculating fuel taxes for the various required state tax reports. The system tracks miles traveled and fuel consumed in each state for each fuel transaction entered in the system. This, of course, requires that you enter the information for these kinds of statistics, but the timesavings time savings produced by this feature are great in comparison to calculating these figures by hand.
Fuel tax reporting may be one of the biggest reporting problems in any fleet. This feature is designed to ease the burden of reporting, not replace it. RTA provides the numbers on the reports; it is still your responsibility to transfer and manipulate these numbers for your various state tax reports. Since each state is different in the manner in which it handles these fuel taxes, you'll need to think over carefully just how this feature will be of best use to you.
The Setup:
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- Record fuel transactions. Refer to "Fuel Entry" earlier in this chapter for instructions.
- Generate fuel tax reports as needed.
- Process of period for fuel taxes (SEF). Refer to "End of Period for Fuel Tax Reports" in Chapter 11End of Period Processes for instructions.
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Setting up State Tables and Tax Rates
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To modify, highlight the record to change, choose Edit, and then modify the tax rate and/or description. If you change a tax rate, the new rate becomes effective immediately and all calculations are based on the new rate.
To delete, highlight the record to delete, choose Delete, and then choose Yes to confirm the deletion.
NOTE: The dates displayed at the top of the window print at the top of the State Report by Vehicle (RFV); choose Change to modify the dates printed on the report.
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