The RTA system contains hundreds of pre-defined Vehicle Maintenance Reporting Standard codes. The VMRS codes, sometimes referred to as job codes, contain descriptions and estimated hours for repairs and services performed in the shop.
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Three-digit major code - Used to indicate the area of the asset where the work is to be performed.
Three-digit intermediate code - Used to indicate the type of job to be performed in the area.
Three-digit minor code - Can be used to allow even more detail about the job RTA defaults to only use a 6-digit code and we recommend using this because it’s easy to use and provided the needed detail for tracking history.
- A system switch exists in Classic to
To change the setting to default to a 3- 6- or 9-digit code
using switch #38 in the Main System Parameterscontact our support@rtafleet.com for more information on how to allow this feature.
(e.g., 013-004-000)
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Adding and Editing VMRS Codes
Various tabs, panels, and fields contained within the vehicle master file in RTA Web. Each section in the file has its own corresponding sub-section in this article.
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Click on the WO VMRS Section in the Settings List
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VMRS Master List (Work Order VMRS)
The VMRS Master List displays the codes available for use with work orders.
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The ability to sort and customize columns as well as to export the master list are available.
Refer to Master List Functions TOC for instructions.
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This list has two viewable settings. Using the toggle next to the search bar, a user can view the list at the single level (only seeing the major code categories) or all (seeing the major code categories along with the subsequent intermediate codes within those categories)
Adding a VMRS Code
The VMRS code file is used by the entire system and is not facility specific. To add a VMRS code, do the following:
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Enter time standards for the job (see info below)
Click the Create Button
Estimated Time (Hours) Based on Asset Size
The remaining fields in the VMRS code record allow estimated times to be set to indicate how long checks, repairs, and replacements for this job should take. The estimates are used for computing technician efficiency percentages and system flat rate billing.
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Note: Each Asset can be set against the five default Size categories found in the main Asset file under the Asset Management Tab |
Class Override (Estimated Time Based on Class Code)
Estimated times can also be set based on an asset’s Class Code. Refer to the Class assignment field in the Primary Information Panel.
Class Override Adding New Records
To add estimate times based on the Asset Class Codes, do the following:
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Continue using the + (add) icon to on board as many Class Codes as you need to add
How the System Determines Estimated Time for a Job
The system will use the repair type selected for a work order line to determine the estimated job time.
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If “Replace” estimated hours are needed, the system will look to the asset’s assigned class and use the appropriate Class Override estimates or if no class is set it uses the asset’s Size (Light, Medium, Heavy, Trailer, or Other) to determine which hours to use. |
Editing a VMRS Code and Sub-Sections
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Use extreme caution when making changes to existing VMRS codes if you have already added work orders, vehicle warranties, or part warranties in the system! |
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Click on the Main. & Repair area of the menu
Click on Settings
From the Maintenance Settings List click on WO VMRS
Locate the VMRS code to be edited and click on it
Click into the field to edit or change and make the changes to the data
For field edits, be sure to click the check mark after the edit is done to save it
Editing the Class Override Section
From an existing VMRS code (See Above), from the Class Override section do the following:
Click on the estimate area you wish to change: Check, Repair or Replace
Click into the field to edit or change and make the changes to the data
For field edits, be sure to click the check mark after the edit is done to save it
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Deleting a Class Code from the Class Override Section
To delete a Class Code added to the Class Override section, do the following:
From an existing VMRS code (See Above), from the Class Override section:
Simply Click on the Trash Can button under the Actions Column on the right side of the records.
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Deleting a VMRS Code
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Use extreme caution when deleting VMRS codes! |
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Click on the Maint. & Repair area of the menu
Click on Settings
From the Maintenance Settings List click on WO VMRS
Locate the VMRS code to be edited and click on it
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In the top right-hand side of the VMRS Search banner click the Delete VMRS button
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