The Process Summary report is automatically generated each time EFI transactions are processed (FFEP). The Process Summary report is an "exception report"; it prints information for the transactions that were not processed or transactions that need attention. Transactions that were processed without any problems are not printed on this report. A summary is included at the end of the Process Summary report. This report should be printed or saved and kept on file until all transactions have been verified to be accurate.
After reviewing the Process Summary report, it may be necessary to make some correcting or adjusting entries. Pay special attention to the "RV" column because it indicates if fuel and/or odometer readings have been updated. If you need tTo update odometer readings or to make fuel price and quantity changes, use the Quick Fuel Entry option (FFQ). To correct odometer readings, select the change odometer option in the vehicle record (MVM) OR use the Quick Fuel Entry option (FFQ).
The report columns are as follows:
ColumnsDescriptions
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Column Descriptions
Date- Fueling date
TimeFueling Time- Fueling time
SiteFuel Site- Fuel site/fuel island number
Trn#Transaction Trn# Transaction number
TypTransaction Typ- Transaction type
Crd-1Driver 1- Driver card number
Crd-2- 2Vehicle Vehicle fuel card number
Vehicle #Vehicle # Vehicle number
PumpPump Pump- Pump number
PrdProduct Prd- Product code
QuantityFuel Quantity- Fuel quantity
PriceFuel Price- Fuel price
OdomVehicle Odom- Vehicle meter reading from the fuel transaction
Act. OdmActual Odm- Actual or current vehicle meter reading in RTA
Acct/DeptDepending Dept- Depending on the selection made when running this option, this column contains either the account number or department number
RVTransaction RV- Transaction status: A "Y" or "N" in the R column indicates if the fuel data was processed. A "Y" or "N" in the V column indicates if the vehicle meter reading was updated. If a transaction is showing "N" in either columns, manual adjustments may be necessary.
MessageSpecial Message- Special messages regarding the transaction
Summary
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Info/Descriptions
Records: ProcessedTotal Processed- Total number of fuel transactions in the specified date and time range
Records: RejectedNumber Rejected- Number of fuel transactions not loaded
Records: Spcl MsgsNumber Msgs- Number of transactions with special messages
VH1: PostedTotal Posted- Total transactions posted to the primary vehicle (as opposed to a secondary, split-fuel vehicle)
VH1: QuantityTotal Quantity- Total fuel quantity for the primary vehicle
VH1: CostTotal Cost- Total fuel cost for the primary vehicle
Totals: VH's PostedTotal Posted- Total number of fuel transactions processed
Totals: QuantityTotal Quantity- Total fuel quantity processed
Totals: CostTotal Cost- Total fuel cost processed
Other: F-Trans AddedTotal Added- Total number of fuel transactions processed
Other: VH's NpostedTotal Nposted- Total number of fuel transactions not processed
Pump Summary
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Info/Descriptions
*An "N" in this column indicates the pump is not on file
PumpPump Pump- Pump facility and number
ProductProduct Product- Product code and fuel type
SiteFuel Site- Fuel site number where the pump is located
Accm-Trn- TrnTotal Total number of fuel transactions loaded for the pump
Accm-QtyTotal Qty- Total fuel quantity loaded for the pump
Accm-CostTotal Cost- Total fuel cost loaded for the pump. "***" will be printed next to the total fuel cost to flag a potential problem (e.g. fuel price not found)
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Special Process Messages
Refer to the following table for the special messages that may be printed on the Process Summary report. A message will be printed for transactions that are out of the ordinary (e.g. excessive mileage, fuel, etc.). It is very important to review the transactions and messages printed on the Process Summary report, and take any necessary action in order to avoid potential problems.
Message | Meaning | Actions needed |
Veh not found | Vehicle record not on file. When processing EFI transactions, if the All radio button was selected, this transaction was processed; if the Posted radio button was selected, this transaction was rejected. |
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Part nt found | Part record not on file |
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Invalid odom | Odometer not numeric |
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Mls Hi Update | Distance traveled is greater than calculated reasonable mileage, but less than maximum mileage allowed |
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Mls excessive | Distance traveled exceeds allowable maximum mileage; vehicle odometer not updated |
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Mi Exc-Update | Distance traveled exceeds allowable maximum mileage; vehicle odometer updated |
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Mls not Updt | New meter reading is less than the vehicle's current meter reading; vehicle odometer not updated |
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0qty Mls Updt | Distance traveled is less than allowable maximum mileage and fuel quantity is zero; vehicle odometer updated |
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Mls > max-mls | Distance traveled exceeds the allowable max mileage & fuel qty is 0; vehicle odometer may/ may not update depending on the Override miles setting (FFEM) |
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Message | Meaning | Actions needed |
Dflt $ Used | Fuel price is zero, fuel type default price used |
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?Miles ?Fuel | Distance traveled and/or fuel quantity has a value of zero |
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Fuel High | Fuel quantity is greater than calculated reasonable gallons, but less than maximum gallons allowed |
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Fuel Excessiv | Fuel quantity exceeds reasonable and maximum gallons allowed |
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Tax rcrd onfl | Fuel tax record already on file |
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Fltran on fl | Open fuel record already on file |
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Dptfuel on fl | Department billing record already on file |
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