The RTA system has the capability of generating fuel billing statements. This is a nice feature to use if you charge customers or departments for their fuel usage. Fuel billing statements can be printed by department, customer, or account number.
The Setup:

• Set the "Bill All Fuel Trans." switch (SSM, Fuel Parameters tab , switch 42) to YES to include non-company or outside fuel transactions on the fuel billing statement; set to NO to charge only for company fuel (fuel dispensed from your pumps).
• If you're using EFI, select the Create department billing checkbox located in the EFI Process Settings tab of the EFI load module (FFEM). Refer to the EFI User's Manual if necessary.
• If the Department Fuel Billing report will be used, set the department number in the vehicle record for all vehicles to be charged for fuel usage (MVM). If the department number isn't on file, it should be added to the RTA system because the department information is printed in the header of the statement (MDM).
• If the Customer Fuel Billing report will be used, set the customer number in the vehicle record for all vehicles to be charged for fuel usage (MVM). If the customer number isn't on file, it should be added to the RTA system because the customer information is printed in the header of the statement (MCM).
• If the Fuel Billing by Account report will be used, set the debit and credit account numbers in the vehicle record for all vehicles to be charged for fuel usage (MVM, User Definable tab-the first two fields in column 1). Field #1 is the debit account number and field #2 is the credit account number.

...

• Record fuel transactions. Refer to "Fuel Entry" for instructions.
• Generate fuel billing statements as needed.

Once the setup is complete, as fuel transactions are entered the RTA system determines whether or not the transactions are billable and creates fuel billing records accordingly.

Anchor
_Toc151867385 _Toc151867385

Anchor
_Toc200860562 _Toc200860562

Anchor
_Toc237141110 _Toc237141110

Anchor
_Toc487792040 _Toc487792040

Fuel Billing Statements

To print a fuel billing statement, do the following.

...