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One of the steps that should be done before processing EOP is generating reports. This step isn't required but it is highly recommended because doing so provides information that can help in managing the fleet. In which area(s) are most of the expenses incurred? Can these expenses be eliminated or reduced? Are the expenses a result of driver abuse, accidents, or road calls? Which vehicle makes, models, or years have better performance? Which facility or department has the lowest maintenance cost? Various reports in the RTA system can help to answer all of these questions or other questions you may have about your fleet.
Reviewing reports can also point out unusual information. For example, if a vehicle or department is showing an unusually high cost this period, this could be researched to determine the cause. Is this a result of erroneous entries made in the system or is this cost valid because more damage costs were incurred this period due to extreme weather conditions?
Whatever the case may be, generating and analyzing reports should be done on a regular basis, and the perfect time to do it is prior to processing EOP. The reports listed in the following sections are reports you may wish to review. This is not a complete list of reports available in RTA.

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Facility/Fleet Reports

Report Menu Option

Pulldown Menus

Print Date

 

Initials

Facility Listing{}**

MFL

 

 

 

Facility Cost Summary

RA

 

 

 

Create Fleet Cost Report{}**

SEC

 

 

 

Fleet Cost Reports

RLP/RLC

 

 

 

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Vehicle Cost Reports

Report Menu Option

Pulldown Menus

Print Date

 

Initials

Cost Per Unit{}**

RCV/RCE

 

 

 

Operating Cost Per Unit{}**

RCP

 

 

 

Total Vehicle Cost{}**

RVV/RVD

 

 

 

PM Cost Breakdown

RVP

 

 

 

Parts Cost Bucket by Veh**

RVB

 

 

 

Fixed Cost by Vehicle{}**

RVC

 

 

 

Repair History

RRV/RRD/RRI

 

 

 

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Vehicle Cost Reports Continued…

Report Menu Option

Pulldown Menus

Print Date

 

Initials

History Summary{}**

RRS/RRF

 

 

 

Vehicle Warranty Activity

RWV

 

 

 

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Work Order Reports

Report Menu Option

Pulldown Menus

Print Date

 

Initials

Transactions by Vehicle

ROV

 

 

 

Repair by Work Type

ROR

 

 

 

Cost Summary by Tran Date

ROT

 

 

 

Cost Summary by Date/Cust

ROD

 

 

 

Shop Labor Recap

RES

 

 

 

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Parts and Purchase Orders Reports

Report Menu Option

Pulldown Menus

Print Date

 

Initials

List Inventory (by Number)

MPLL

 

 

 

Low Use Parts{}**

RPL

 

 

 

Usage by Vendor/Part{}**

RPU

 

 

 

Inventory Balance{}**

RPI

 

 

 

Print Parts Adj.

RPP

 

 

 

Part Usage by WO

RPA

 

 

 

Part Usage Gain/Loss

RPG

 

 

 

Parts Activity

RPC

 

 

 

Warranty Part Transactions

RWT

 

 

 

Print Charge Out

PAP

 

 

 

Print PO Transactions

RPT

 

 

 

Receipts by Invoice/Vendor

RPR

 

 

 

Print PO Summary by Vendor

PPV

 

 

 

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Fuel Reports

Report Menu Option

Pulldown Menus

Print Date

 

Initials

Closed Fuel Transactions

FFLC

 

 

 

Print Variance{}**

FPV

 

 

 

Fuel Billing Statement

RFD/RFC

 

 

 

Fuel Tax: State Reports{}**

RFF/RFV

 

 

 

Fuel Tax: Vehicle Report{}**

RFS

 

 

 

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Tire Reports

Report Menu Option

Pulldown Menus

Print Date

 

Initials

List by Tire Number

MTL

 

 

 

Manufacturer/Capper Costs

RIM/RIC

 

 

 

Scrap Totals

RIS

 

 

 

Tire Mileage

RIT

 

 

 

Replacement Projection

RIR

 

 

 

Tire History

RIH/RIV

 

 

 

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Mechanic Reports

Report Menu Option

Pulldown Menus

Print Date

 

Initials

Productivity{}**

REP/REO/REO

 

 

 

Indirect Labor{}**

REI

 

 

 

Hours Paid

REH/REU/REL

 

 

 

Paid Vs. Indirect{}**

REV