One of the steps that should be done before processing EOP is generating reports. This step isn't required but it is highly recommended because doing so provides information that can help in managing the fleet. In which area(s) are most of the expenses incurred? Can these expenses be eliminated or reduced? Are the expenses a result of driver abuse, accidents, or road calls? Which vehicle makes, models, or years have better performance? Which facility or department has the lowest maintenance cost? Various reports in the RTA system can help to answer all of these questions or other questions you may have about your fleet.
Reviewing reports can also point out unusual information. For example, if a vehicle or department is showing an unusually high cost this period, this could be researched to determine the cause. Is this a result of erroneous entries made in the system or is this cost valid because more damage costs were incurred this period due to extreme weather conditions?
Whatever the case may be, generating and analyzing reports should be done on a regular basis, and the perfect time to do it is prior to processing EOP. The reports listed in the following sections are reports you may wish to review. This is not a complete list of reports available in RTA.

Facility/Fleet Reports

Report Menu Option	Pulldown Menus	Print Date	Initials
Facility Listing**	MFL
Facility Cost Summary	RA
Create Fleet Cost Report{}**	SEC
Fleet Cost Reports	RLP/RLC

Vehicle Cost Reports

Report Menu Option	Pulldown Menus	Print Date	Initials
Cost Per Unit**	RCV/RCE
Operating Cost Per Unit**	RCP
Total Vehicle Cost**	RVV/RVD
PM Cost Breakdown	RVP
Parts Cost Bucket by Veh**	RVB
Fixed Cost by Vehicle**	RVC
Repair History	RRV/RRD/RRI

Vehicle Cost Reports Continued…

Report Menu Option	Pulldown Menus	Print Date	Initials
History Summary**	RRS/RRF
Vehicle Warranty Activity	RWV

Work Order Reports

Report Menu Option	Pulldown Menus	Print Date	Initials
Transactions by Vehicle	ROV
Repair by Work Type	ROR
Cost Summary by Tran Date	ROT
Cost Summary by Date/Cust	ROD
Shop Labor Recap	RES

Parts and Purchase Orders Reports

Report Menu Option	Pulldown Menus	Print Date	Initials
List Inventory (by Number)	MPLL
Low Use Parts**	RPL
Usage by Vendor/Part**	RPU
Inventory Balance**	RPI
Print Parts Adj.	RPP
Part Usage by WO	RPA
Part Usage Gain/Loss	RPG
Parts Activity	RPC
Warranty Part Transactions	RWT
Print Charge Out	PAP
Print PO Transactions	RPT
Receipts by Invoice/Vendor	RPR
Print PO Summary by Vendor	PPV

Fuel Reports

Report Menu Option	Pulldown Menus	Print Date	Initials
Closed Fuel Transactions	FFLC
Print Variance**	FPV
Fuel Billing Statement	RFD/RFC
Fuel Tax: State Reports**	RFF/RFV
Fuel Tax: Vehicle Report**	RFS

Tire Reports

Report Menu Option	Pulldown Menus	Print Date	Initials
List by Tire Number	MTL
Manufacturer/Capper Costs	RIM/RIC
Scrap Totals	RIS
Tire Mileage	RIT
Replacement Projection	RIR
Tire History	RIH/RIV

Mechanic Reports

Report Menu Option	Pulldown Menus	Print Date	Initials
Productivity**	REP/REO/REO
Indirect Labor**	REI
Hours Paid	REH/REU/REL
Paid Vs. Indirect**	REV

RTA Knowledge Base

End of Period Report Checklist