Summary/Use Case
Report Summary
The Tools in Use report provides an overview of all tools currently checked out within a facility. This report lists each tool, its status, user information, and checkout details. A fleet manager would find this report useful to monitor tool usage, track check-out durations, and ensure accountability in tool management.
Use Case
Track active tool usage across various facilities.
Identify which tools are in use, available, or under repair.
Determine the duration of tool check-outs for accountability.
Monitor tool status to plan maintenance or replacements.
Ensure compliance with tool usage policies.
Location: Where to Find It
Reports > RTA Standard Reports > Tools In Use
(Please add the location screenshot provided)
Data Filter Prompts
You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options.
Parameter List
Parameter Name | Value (Default) | Value (Notes) |
|---|---|---|
Hide Tool Details? | False | This parameter will show tool details if marked ‘False’, otherwise, only the first line of the tool record will be shown |
Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) | Value (Notes) |
|---|---|---|---|---|
Tool | Is Between | First possible to last tool | First possible to last tool | Use first and last tool numbers available |
Tool Status | Not Equal To | blank | blank | Excludes specific statuses if needed |
Report Output and Data Elements
Report Output
The Tools In Use report displays a list of tools by facility, showing each tool's details, including description, status, checkout details, and usage duration, as well as other miscellaneous information about the tool.
Report Data Elements
Column Number | Column Title | Data Notes | Included in Tool Details? |
|---|---|---|---|
1 | Number | Unique identifier for each tool. | Yes |
2a | Description | Provides detailed information on each tool. | Yes |
2b | Type | User defined ‘Type’ for tool grouping | No |
2c | Serial Number | Serial number for tool | No |
2d | Manufacturer | Manufacturer of the tool | No |
2e | Warranty | Warranty information for the tool | No |
2f | Elec Rate | Electrical rating | No |
2g | Comment | Entered comment for the tool | No |
2h | Checked Out | Count of times checked out | No |
3 | Status | Current usage status (e.g., In Use, Repair). | Yes |
4a | CO Date | Date the tool was last checked out. | Yes |
4b | Purchase Date | Date the tool was purchased. | No |
4c | Purchase Order | Order reference number associated with the purchase. | No |
4d | Price | Purchase price of the tool. | No |
4e | Vendor # | Vendor reference number for the purchase. | No |
4f | Invoice # | Invoice number associated with the purchase transaction. | No |
4g | Total Check-Out Time | Total duration the tool has been checked out (Days-Hours-Minutes) | No |
5 | CO User | User who checked out the tool. | Yes |
6 | Name | Facility name or responsible person. | Yes |