Previously, and within the Desktop version of RTA, the report “Mechanic Productivity” exists (REP, RER and REO) as bucket/period-based reports. Now on RTA Web, the Mechanic Productivity by Date allows a user to track mechanic productivity levels by a specified date range, outside of those cost buckets.
Tracking productivity is simply dividing the mechanic’s Scheduled labor hours by the Actual hours worked. This report will run that data with the date-range options and mechanic number range available.
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Summary/Use Case
Report Summary
The Mechanic Productivity By Date report provides detailed information on the productivity of mechanics, showcasing metrics such as scheduled hours, actual time worked, and productivity percentage within a specified date range. This report is valuable for fleet managers to analyze mechanic efficiency and identify opportunities for productivity improvement across different facilities and departments.
Use Case
Monitor individual mechanic productivity over a specified period.
Compare scheduled versus actual work hours to assess time management and efficiency.
Identify trends in mechanic productivity across different facilities.
Use data to allocate resources more effectively and improve operational efficiency.
Support performance reviews and targeted training initiatives based on productivity metrics.
Location: Where to Find It
Reports > RTA Standard Reports > Employee > Mechanic Productivity by By Date
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Click the “Play” button to open the options and set your parameters.
The first option that prompts will be: Enter “T” for Totals Only. Choose if you want totals, or leave blank for details with totals. Okay
Use the right-side of the parameters screen to set your options. Include Facility number, date range and mechanic range. The facility number is required, but the date and mechanic ranges will default to first-to-last. When ready, click Okay to view the report.
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When the report runs, you will see either a detail list or totals list of mechanic productivity. These labor transactions currently pull based on Work Order Closed date. So if a work order is still open, even if it has labor posted to it, the productivity will not be tracked on this report.
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Data Filter Prompts
You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options
Parameter List
Parameter Name | Value (Default) | Value (Notes) |
|---|---|---|
Enter T For Totals Only | Entering ‘T' will produce a report that only shows the totals per mechanic. Any value other than 'T’ (including blank) will product a report that gives full detail |
Data Filter List
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Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) | Value (Notes) |
|---|---|---|---|---|
Facility | Equal To | 1 - 99999 | 1 | Select specific facility by number |
Date | Is Between | Any date | 1 Week Ago - Today | Choose date range; this |
Mechanic Number | Is Between | 0 - 999999999 | 0 - 999999999 | Set range of mechanic numbers |
Report Output and Data Elements
Report Output
When the Mechanic Productivity By Date report runs, it displays a list of mechanics with their respective productivity metrics, including WO (Work Order) numbers, scheduled hours, actual time spent, and productivity percentage. The report is grouped by facility and mechanic, providing a clear view of work orders completed, allowing fleet managers to review each mechanic's productivity and overall workload.
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Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | Mechanic Number | Unique identifier for each mechanic |
2 | Name | Mechanic’s name |
3 | WO Number | Work order number assigned to the task |
4 | Line Number | Work Order Line on WO |
5 | Scheduled Time | Planned hours for the WO |
6 | Actual Time | Actual time spent on the WO |
7 | Productivity % | Calculated productivity based on scheduled vs actual time |