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REMINDER: If this option is set to anything other than NO, be sure to set the base meter in the vehicle record accordingly.
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- Miles/Hours: Depending on how the metering unit for this vehicle is set (MVM), this field displays either the number of gallons consumed, running hours, kilometers, miles, or units traveled. This is calculated every time meter readings are updated. This can occur in various places throughout the RTA system such as the Work Order, Paperless Shop, Fuel Inventory, EFI, and Tire Inventory modules. Meter corrections and adjustments can also affect the data in this field.
- Accident Cost: This field displays accident/damage costs posted through the Work Order and Paperless Shop modules. Costs are placed in this category when the DAMAGE repair type code is used on work order lines. Any costs posted to this type of work order line are added to the appropriate cost categories (Parts Cost, Labor Cost, etc.) as well as the Accident Cost category. For example, if $500 in labor cost was incurred, $500 would be added to the Labor Cost category and $500 would be added to the Accident Cost category. This information is useful for insurance purposes and for analyzing the fleet and drivers.
- Break Downs: This field displays the number of vehicle breakdowns. This counter is incremented every time a road call is entered in Misc WOs (WM). Analyzing the number of breakdowns is important since these repairs are more costly than scheduled services. With breakdown repairs, other costs are involved such as towing, mechanic travel time, replacement vehicle, loss of productivity, etc. Higher costs will also be incurred if the vehicle isn't accessible and the repairs have to be done at a non-company shop. If breakdowns are occurring often, PM schedules, parts, manufacturers, mechanics, etc. should be evaluated to determine the cause for the numerous breakdowns.
- Revenues: This field displays the revenues generated. This data is useful for revenue generated vs. vehicle cost comparisons. Revenue is entered through the Revenue/Misc Costs Input option (FFR), and it can also be entered using the Many States option (FFM) if the "Accepting Revenues" switch is set to YES.
- Down Time: Not currently in use.
- Days Used/Possible: This field displays the vehicle utilization, which is calculated by dividing the number of days used by the possible days available for use. Days Used comes from entries made in the Fuel Inventory module. Days Possible comes from the entry made in the Number of work days field when end of period for vehicles is processed (SEV).
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- Miles/Hours: Depending on how the metering unit for this vehicle is set (MVM), this field displays either the number of gallons consumed, running hours, kilometers, miles, or units traveled. This is calculated every time meter readings are updated. This can occur in various places throughout the RTA system such as the Work Order, Paperless Shop, Fuel Inventory, EFI, and Tire Inventory modules. Meter corrections and adjustments can also affect the data in this field. Changes to this field need to be made in the General Information screen.
- Fuel and Lubricant Usage: These fields display the fuel and lubricant quantities posted through the Work Order, Paperless Shop, Fuel Inventory, and EFI modules. The Lubricant Usage field displays the total lubricant quantity, which consists of file parts, flagged as ATF, GEAR, HYDRAULIC, or OIL types, that are posted to work orders and fuel entries. Non-file parts posted through the Fuel Inventory or EFI modules will also be placed in this category when flagged in the same manner.
- PM Labor and Parts: These fields display the parts and labor costs posted through the Work Order and Paperless Shop modules. Costs will be placed in these categories when the VMRS code on the work order lines match the PM VMRS codes defined in the vehicle PM record (MVM, PM Schedule sub-window). Any costs posted will be added to the appropriate Parts or Labor Cost categories as well as the PM Cost categories.
- Warranty Labor and Parts: These fields display the warranty credits posted through the Post Warranty Parts and Post Warranty Labor options in the Work Order and Paperless Shop modules.
- Parts, Labor, Tires, and Miscellaneous Overhead: If the "Overhead Fac/Cust Flag" switch is set to FACILITY (SSM, switch 34), these fields will display overhead costs. Overhead costs are calculated by multiplying the facility overhead rates (MFM) to the total parts, labor, tires, and miscellaneous costs posted through the Work Order and Paperless Shop modules.
Add Lubricants Screen
To view the data in this screen, select Screens > Add Lubricants from the menu, press ALT+A, or click on the Add Lubricants icon in the toolbar.
These fields display the quantities and costs posted through the Fuel Inventory and EFI modules. The quantities and costs include both file and non-file parts, flagged as OIL, ATF, ANTIFREEZE, HYDRAULIC, or GEAR types (MPM, MUF), that are posted along with fuel entries. All of the costs and usage shown, with the exception of antifreeze, are included in the Lubricant Cost and Lubricant Usage categories (located in the Other Costs and Usage screens). The costs displayed in the Antifreeze Cost category are included in the Parts Cost category (located in the Maintenance Costs screen).
NOTE: Parts posted to work orders aren't accounted for on this screen even if they're flagged as indicated. Instead, they are accounted for in the Parts Cost category. This is done to allow add-lubricants to be isolated from regular maintenance usage (e.g., PM oil vs. oil consumed).
Definables Screen
To view the data in this screen, select Screens > Definables from the menu, press ALT+D, or click on the Definables icon in the toolbar.
These fields display the part costs posted through the Work Order and Paperless Shop modules. These fields are user-definable and can be set up in the User Defined Buckets option (SSU). Costs will be placed in the appropriate categories when VMRS codes fall in the user-defined ranges.
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- Select from the main menu System > Utilities > Vehicles > Audit File Adjustments (STVA).
- Enter the applicable facility number.
- Select the appropriate cost type you wish to adjust from the drop-down list of choices.
- Select whether the cost adjustment should update the current fiscal year totals or only the lifetime totals.
Wiki Markup Select the desired vehicle by typing the vehicle number or selecting it from the lookup list \[{*}F1\]{*}.- Enter the appropriate odometer reading.
- Enter the transaction date to associate with the adjustment.
- Enter the dollar amount you wish to adjust the cost type category by.
- Enter a description describing the reason for the adjustment.
- Click the POST button.