...

1. Select a radio button to specify whether or not to create fuel transactions for non-file vehicles. Select Posted to create fuel transactions only if the vehicle exists in RTA; this option is great if your company only fuels company vehicles. Select All to create fuel transactions for all incoming fuel transactions, even if the vehicle number is invalid; this option accounts for fuel pumped to non-company vehicles or miscellaneous equipment for which a vehicle record was not set up.
2. Select the Yes or No radio button to specify whether or not to include pump summary information at the end of the report. This prompt appears only if the "EFI-Pump Summary Rpt" switch is set to PROMPT (SSM, Fuel Parameters tab , switch 39).
3. Select a radio button to print either the Department number or Account number on the Process Summary report.

Anchor
_Toc13032514 _Toc13032514

Anchor
_Toc125892564 _Toc125892564

Anchor
_Toc487792357 _Toc487792357

Reviewing the Process Summary Report

The RTA system will perform several calculations as each fuel record is processed to make sure the distance traveled and the fuel gallons pumped are within acceptable ranges (as defined in the load module). All transactions that were not processed or did not fall within an acceptable mileage or fuel range will be printed on the Process Summary report. A summary is printed at the end of the Process Summary report showing the number of records read, records processed, records rejected, records with special messages, total fuel quantity processed, and total fuel cost. RTA recommends printing or saving this report and keeping it on file.
It is very important to review the Process Summary report immediately after processing EFI transactions; extra steps may be required depending on the type of messages shown on the exception report. Refer to "Special Process Messages" in Chapter 3 for detailed information.

Anchor
_Toc13032515 _Toc13032515

Anchor
_Toc125892565 _Toc125892565

Anchor
_Toc487792358 _Toc487792358

Reprocessing the Data

If the Posted radio button was selected when fuel transactions were processed and vehicle records were not found, those fuel transactions were rejected. Therefore, it will be necessary to reprocess those transactions. Perform one or all of the actions shown in the Special Process Messages table (chapter 3) to correct the problem with vehicle numbers. When the necessary corrections have been made, select the Proc Trans menu option (FFEP) to reprocess the fuel transactions. Be sure to review the Process Summary report again afterwards.

Anchor
_Toc13032516 _Toc13032516

Anchor
_Toc125892566 _Toc125892566

Anchor
_Toc487792359 _Toc487792359

Correcting Processed Fuel Transactions

Once a fuel transaction has been processed through EFI, it becomes a "regular" fuel transaction (i.e. just as if it had been manually entered in the RTA system). Any erroneous transactions processed will need to be corrected using the Quick Fuel Entry option (FFQ).