A part kit is two or more parts that are generally used in conjunction with a particular job. There are many advantages to setting up and using part kits, including the following:
- Standardize jobsPM jobs-PM work, putting a vehicle into or out of service, brake or suspension work
- Determine if parts are in stock prior to scheduling jobs
- Facilitate pulling of parts needed for the jobs
- Save time posting part entries
There are a couple of system switches relating to part kits that should be reviewed. These switches are located in Misc. Parameters I (SSI, Miscellaneous I tab); we recommend setting both switches to YES if you'll be using part kits.
- Prompt for Part Kit (switch 34): This switch controls whether the Part kit field is available while adding work order lines.
- Print Parts Pick List (switch 35): This switch controls whether a parts pick list will be printed automatically whenever Shop, Mechanic Copy and Time Stamp work orders are printed.
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Part Kit Number | Part Kit Used For… |
PMA-3.0L | An A PM on a 3.0L engine.It could include oil and an oil filter. |
PMC-5.0L | A C PM on a 5.0L engine. It could include oil, an oil filter, air filter, fuel filter, transmission filter, and ATF. |
TINSVC | Putting a tractor in service. It could include numerous decals, a fire extinguisher, reflector kit, flare kit, spot mirrors, CB Radio and antenna, custom mud flaps, and any other items which are used. |
4515TQ | A full brake job.It could include the 4515 Timken Quick-change brake shoes, hardware kits, slack adjusters, seals and bearings, S-cams and bushings, etc. |
Sample Part Kits
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Adding a Part Kit through File MaintenanceAdd part records for all components in a part kit before adding the actual part kit. Refer to "
Adding a Part" for instructions if necessary. To add a part kit record, do the following:
- Select Master > Part > Kit > File Maintenance from the RTA main menu (MPKM).
- Enter a part kit number and choose Add. The part kit number is a text field allowing up to 25 characters. We recommend omitting spaces from part kit numbers.
- Enter the part kit information. It's not necessary to enter data in every tab or every field. Many of the fields are provided for your benefit and aren't used by the RTA system; those that are will be noted in the description.
- Save the record.
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Adding a Part Kit "On-the-Fly"New part kit records can be added "on-the-fly" through the vehicle PM record (MVM, PM Schedule sub-window). This method allows part kits to be quickly added into the RTA system while setting up PM records. To add a part kit record "on-the-fly", do the following:
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In addition to the fit codes, two fields are provided to identify manufacturers. Enter manufacturer information as needed. These fields are provided for your benefit and are not used by the RTA system.
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Changing a Part KitTo make changes to a part kit record, do the following:
- Select Master > Part > Kit > File Maintenance from the RTA main menu (MPKM).
- Enter a part kit number or press F1 to select a part kit from the lookup list.
- Make the changes as needed.
- Save the record.
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Deleting a Part KitTo delete a part kit, do the following:
- Select Master > Part > Kit > File Maintenance from the RTA main menu (MPKM).
- Enter a part kit number or press F1 to select a part kit from the lookup list.
- Select Utilities > Delete Part Kit from the menu or click on the Delete Part Kit icon in the toolbar.
- Choose Yes to confirm the deletion.
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Assigning a Part KitPart kits can be assigned to vehicle PM records and work order lines. Refer to "Setting up PM Schedules" in Chapter 3Vehicle Inventory Preventive Maintenance" or "Adding a Work Order" in Chapter 7Work Orders for instructions. 
Image Removed
Image AddedPart Kit Assigned Through PM Record
Image Removed 
Image AddedPart Kit Assigned Through Work Order Line
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Printing a Parts Pick ListWhen a part kit is assigned to a work order line, a parts pick list can be printed to help the mechanic or parts person quickly grab the parts needed to complete the job. To print a pick list, do the following:
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