Summary/Use Case
Report Summary
The PM Due 30 Days by Dept report provides a list of Preventive Maintenance (PM) tasks due within the next 30 days, categorized by department. This report is useful for fleet managers to proactively plan maintenance tasks, helping avoid overdue PMs and ensuring that fleet vehicles remain operational and compliant with maintenance schedules.
Use Case
Identify upcoming PM tasks across departments to allocate resources effectively.
Prioritize vehicles based on urgency (e.g., "Past Due" or "Due Now" statuses).
Assist in tracking PM compliance for fleet maintenance auditing.
Improve planning by anticipating maintenance needs based on current meter readings and due intervals.
Enable departments to manage vehicle availability around scheduled maintenance.
Location: Where to Find It
Reports > RTA Standard Reports > PMs > PM Due 30 Days by Dept
Data Filter Prompts
You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List below for options.
Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) | Value (Notes) |
|---|---|---|---|---|
Facility | Equal To | 1 - 99999 | 1 | |
Department | Is Between | low end: " " | high end: zzzzzzzz | " " and "zzzzzzzz" represent the full range of values |
Vehicle | Is Between | low end: " " | high end: zzzzzzzz | " " and "zzzzzzzz" represent the first and last vehicle IDs |
Report Output and Data Elements
Report Output
Once the PM Due 30 Days by Dept report is run, it will display a detailed view of PM tasks due within the next month, sorted by facility, vehicle, and department. Key information includes the vehicle's PM code, description of the PM task, previous maintenance details, current meter readings, and due status (e.g., "Past Due," "Due Now," "Due Soon"). There is a facility footer that contains a pie chart that displays the PM status for that particular facility. This layout aids in identifying priority tasks and allows fleet managers to track overdue maintenance.
Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | Facility | Facility ID where the vehicle is located |
2 | Vehicle | Vehicle identifier |
3 | Department | Department that the vehicle is assigned to |
4 | Operator | Operator associated with the vehicle |
5 | Location | Specific location within the facility |
6 | PM Code | Code indicating the type of PM scheduled |
7 | Description | Description of the PM task |
8 | Prev Date Done | Date when the PM was last completed |
9 | Prev Meter Done | Meter reading when the PM was last completed |
10 | Days | Date cycle assigned to the PM |
11 | Miles | Miles cycle assigned to the PM |
12 | Due Date | Scheduled date for the next PM |
13 | Due Miles | Odometer reading for when the vehicle will be due |
14 | Due In Miles | Calculated miles until due or past due |
14 | Current Meter | Current meter reading of the vehicle |
15 | Due Status | 'Past Due', 'Due Soon', 'Due Now', 'Not Due', 'Scheduled' |