Summary/Use Case
Report Summary
The Vehicle Audit report provides an overview of costs and usage metrics for each vehicle within a specific facility over a designated date range. This report is useful for fleet managers to evaluate cost components such as labor, fuel, and parts associated with each vehicle, aiding in expense tracking and budget analysis.
Use Case
Monitor individual vehicle costs for better expense control and forecasting.
Analyze labor hours and parts usage to assess maintenance demands.
Identify high-cost vehicles for potential replacement or reassignment.
Track fuel and lubricant expenses for operational efficiency.
Support budget planning by summarizing total vehicle costs over time.
Location: Where to Find It
Reports > RTA Standard Reports > Vehicle > Vehicle Audit
Data Filter Prompts
You will be prompted for filtering of the data to specify and narrow down the data that will be pulled. See Data Filter List below for options.
Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) | Value (Notes) |
|---|---|---|---|---|
Facility | Equal To | 1 | 1 | |
Date Range | Is Between | Any data range | First day of the previous month to the last day of the previous month | Represents the start and end of the selected date range for report generation |
Vehicle | Is Between | First possible value to last possible value | First possible value to last possible value | " " and "zzzzz" represent the range from the first to the last vehicle in the list |
Report Output and Data Elements
Report Output
When the Vehicle Audit report is run, the user will see a detailed breakdown of each vehicle's cost and meter units, organized by categories such as labor, parts, fuel, and total costs. This report includes totals for each cost element, allowing for easy analysis of expenses.
Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | Vehicle | Unique identifier for each vehicle |
2 | Units | Number of units associated with each vehicle |
3 | Labor Hours | Total labor hours for each vehicle |
4 | Fuel | Fuel cost associated with each vehicle |
5 | Lubricant | Lubricant cost for each vehicle |
6 | Wash | Washing cost for each vehicle |
7 | Fixed | Fixed costs, if applicable |
8 | Misc | Miscellaneous costs for each vehicle |
9 | Outside | Costs from outside services, if applicable |
10 | Tires | Cost of tires for each vehicle |
11 | Labor | Total labor cost for each vehicle |
12 | Parts | Cost of parts used for each vehicle |
13 | Cost/Unit | Average cost per unit for each vehicle |
14 | Total Cost | Sum of all costs for each vehicle |