Vehicle Reports

Report Title	Report Description	Location	Use Case Scenario

Report Title	Report Description	Location	Use Case Scenario
Availability and Status Log by Vehicle	The Availability and Status Log by Vehicle Report provides detailed information on vehicle availability and status within a specified date range. This report helps fleet managers track the usage, maintenance, and availability status of each vehicle, enabling informed decision-making about vehicle allocation and maintenance scheduling.	Reports > RTA Standard Reports > Vehicle > Availability and Status Log by Vehicle	Monitor vehicle availability over time to optimize fleet utilization. Identify vehicles requiring maintenance by observing patterns of downtime. Assess the impact of vehicle availability on overall fleet performance. Plan vehicle allocations based on historical availability data. Generate reports for auditing purposes or to provide insights to stakeholders regarding vehicle use and availability.
Availability by Customer and Class	The Availability by Customer and Class Report provides a detailed breakdown of vehicle availability, sorted by facility, customer, vehicle class, and specific vehicle details. This report helps fleet managers understand availability and usage patterns across different customer groups and vehicle classifications, which is crucial for optimizing fleet allocations and addressing specific customer needs.	Reports > RTA Standard Reports > Vehicle > Availability by Customer and Class	Track vehicle availability for specific customers and vehicle classes over time. Identify underutilized vehicles within specific classes or customer groups. Evaluate availability patterns to support fleet expansion or reduction decisions. Assess how different vehicle classes are performing in terms of availability and downtime. Support internal audits by providing a detailed view of fleet usage segmented by customer and class.
Availability by Department and Class	The Availability by Department and Class Report provides a breakdown of vehicle availability by facility, department, vehicle class, and individual vehicle details. This report is essential for fleet managers who need to analyze vehicle usage patterns and availability within specific departments, allowing for better resource allocation and fleet optimization.	Reports > RTA Standard Reports > Vehicle > Availability by Department and Class	Analyze vehicle availability trends within departments to manage fleet resources effectively. Identify departments with higher vehicle downtime and investigate potential causes. Evaluate class-specific performance and availability in various departments. Support budget planning and resource allocation based on department-level vehicle utilization. Generate detailed departmental reports for audit or internal review purposes.
Fleet Replacement and Budget Analysis	The Fleet Replacement & Budget Analysis report provides a detailed breakdown of the costs associated with vehicle replacements and budgeting by facility and department. This report is crucial for fleet managers to understand lifecycle costs, projected expenses, and budgeting needs for upcoming fiscal years.	Reports > RTA Standard Reports > Vehicle > Fleet Replacement & Budget Analysis	Assess upcoming budget needs for fleet replacements by fiscal year. Monitor vehicle lifecycle costs, including acquisition, annual, and lifecycle expenses. Determine fiscal year projections for maintenance and fuel costs. Support decision-making for asset replacement based on financial metrics. Track overall cost distribution per facility and department for better financial planning.
Fleet Replacement by Year	The Fleet Replacement by Year report provides insights into the acquisition costs and replacement planning for fleet vehicles by facility and department. Fleet managers can use this report to budget for upcoming vehicle replacements and understand the total costs associated with fleet maintenance and lifecycle management.	Reports > RTA Standard Reports > Vehicle > Fleet Replacement by Year	Plan vehicle replacement schedules by assessing current vehicle lifecycle and costs. Budget for upcoming fiscal years by forecasting replacement and acquisition costs. Evaluate facility- and department-specific vehicle expenses to optimize resource allocation. Analyze fleet age and condition to improve operational efficiency. Justify budget needs for vehicle replacement to stakeholders.
Replacement Scoring	The Replacement Scoring report provides a detailed breakdown of vehicle replacement scoring across a fleet. The report includes key replacement related data such as points, year, life meter, purchase price, maintenance cost, and condition, organized by facility and vehicle. Fleet managers can use this report to assess the replacement needs and overall condition of vehicles, enabling informed decision-making on vehicle replacements.	Reports > RTA Standard Reports > Vehicle > Replacement Scoring	Identify vehicles that need replacement based on scoring and condition thresholds. Prioritize vehicle replacements to optimize maintenance costs and reduce downtime. Monitor high-maintenance vehicles for budgeting and cost management. Support lifecycle management decisions by assessing vehicle age and usage metrics. Plan for long-term fleet replacement and budget allocation.
Vehicle Audit	The Vehicle Audit report provides an overview of costs and usage metrics for each vehicle within a specific facility over a designated date range. This report is useful for fleet managers to evaluate cost components such as labor, fuel, and parts associated with each vehicle, aiding in expense tracking and budget analysis.	Reports > RTA Standard Reports > Vehicle > Vehicle Audit	Monitor individual vehicle costs for better expense control and forecasting. Analyze labor hours and parts usage to assess maintenance demands. Identify high-cost vehicles for potential replacement or reassignment. Track fuel and lubricant expenses for operational efficiency. Support budget planning by summarizing total vehicle costs over time.
Vehicle Listing Export	The Vehicle Listing Export report provides detailed information on vehicles within the fleet, including their facility assignment, VIN, year, make, model, plate number, operator, location, primary meter reading, and status. This report is essential for fleet managers to monitor vehicle details and current statuses, ensuring fleet readiness and optimizing maintenance scheduling.	Reports > RTA Standard Reports > Vehicle > Vehicle Listing Export	Review the current status and location of each vehicle in the fleet. Identify vehicles that may require maintenance or repairs based on primary meter readings. Assess fleet distribution across different facilities for optimized resource allocation. Track vehicle availability for operational needs or reassignment. Supports a format that allows for ease of exporting vehicle data
Vehicle Status	The Vehicle Status report provides a comprehensive overview of vehicles within a fleet, showing details such as facility, vehicle, year, make, model, department, customer, status, and availability. This report is beneficial for fleet managers to quickly assess vehicle readiness, availability status, and maintenance needs.	Reports > RTA Standard Reports > Vehicle > Vehicle Status	Track vehicle availability and identify vehicles ready for assignment or maintenance. Assess the operational status of each vehicle (e.g., available, waiting for parts, under repair). Quickly identify department-specific vehicle statuses for operational planning. Monitor customer allocations to ensure appropriate vehicle availability. Facilitate scheduling and resource allocation based on vehicle availability data.