Summary/Use Case
Report Summary
The Fuel By Department report provides a detailed breakdown of fuel usage and costs by department. This report includes metrics like total miles driven, miles per gallon (MPG), fuel quantity used, oil quantity, and associated costs. This information allows fleet managers to monitor fuel expenditures and identify departments with higher consumption rates. Fleet managers would find this useful as it enables them to optimize fuel usage, reduce costs, and make data-driven decisions about departmental vehicle allocation.
Use Case
Assess fuel and oil usage across different departments for budgeting and resource allocation.
Identify departments with unusually high or low fuel efficiency to optimize fuel management.
Evaluate cost-effectiveness of departmental fleet usage to guide future resource distribution.
Support sustainability initiatives by monitoring fuel consumption metrics.
Enable preventive measures by identifying departments with high fuel or oil consumption that may indicate maintenance needs.
Location: Where to Find It
Reports > RTA Standard Reports > Fuel > Fuel By Department
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Data Filter Prompts
You will be prompted for filtering of the data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options.
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Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) |
|---|
Value (Notes)
Facility | Equal To | Facility ID numbers | 1 |
Specify facility number to narrow report by specific location.
Department Number | Is Between |
blank to |
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1 to zzzzzzzzzzzzzzzzzzzzzzzzzzzzzzz
blank to zzzzzzzzzzzzzzzzzzz | |
Date | Is Between |
Any Date |
Range | 1 Month |
Previous to Current Day |
Report Output and Data Elements
Report Output
Upon running the Fuel By Department report, the output displays a tabular view segmented by department. Each row contains detailed information such as department number, department name, total miles driven, miles per gallon, fuel quantity, fuel cost, oil quantity, oil cost, other related costs, and the total cost. The report is grouped by departments, making it easy to assess and compare fuel usage and costs across different areas of the organization. This report includes totals for each department, helping managers analyze overall departmental expenditures on fuel.
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Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | Department # | The unique identifier for each department within the organization. |
2 | Name | The name of the department using the fuel resources. |
3 | Miles | The total miles driven by vehicles within each department. |
4 | MPG | Miles per gallon achieved by the department’s fleet. |
5 | Fuel Qty | The quantity of fuel consumed by the department's vehicles. |
6 | Cost | The total cost associated with the fuel used. |
7 | Oil Qty | The quantity of oil used by vehicles in the department. |
8 | Oil Cost | The total cost of oil used. |
9 | Other | Other miscellaneous costs associated with fuel usage in the department. |
10 | Total Cost | The cumulative total cost of fuel, oil, and other related expenses for the department. |