One of the many cost-saving features in the RTA Software is the ability to track and schedule asset Preventive maintenance schedules.
The PM panel can be used to add PM schedules, view set PM schedules, and export the PM schedules.
This article will give an overview of the info contained in the panel. For assistance with creating a PM for an asset, refer to Preventive Maintenance Schedules.
Icons on PM Panel
Allows user to add a PM – Refer to PM Schedules in Fleet360 for detailed instructions on adding a PM to an asset
Allows user to export the PM Schedule via Excel and PDF – refer to Exporting Lists in Fleet360 for information on exporting
Viewing PM schedules in RTA Software
Once PMs are set up for the asset, the PM Schedule overview information will always display in this panel.
PM Schedule Overview
PM – Refers to the PM Code which is used to identify the PM
Status – Denotes the status of the PM based on intervals set such as not due, due soon, or overdue
Interval – Displays the primary interval for this PM such as every xx miles or xx days
Description – Gives a description of the PM Code
Current – Displays the current meter reading for the asset
Last Done – Will display either the last interval type reading such as the meter reading (if intervals are by mileage) or the last date (if intervals are by days) that the PM was completed
Due Date – Displays the next meter reading when the PM will be due based on interval type such as mileage or the next date when the PM will be due if intervals are by miles or days
PM Details
Click on the line item for a specific PM to view the full details of the PM Schedule. A secondary panel will open below the schedule overview and 3 tabs will be displayed.
Below is a listing of the tabs and fields that display which are editable after the PM is created.
Editing a field requires the user to click in the field, change/add the appropriate data, and click the check mark to save the change.
PM Info Tab
PM Code - The assigned PM code for the service or inspection. Can be a letter by itself or a letter and a number combination
VMRS - The VMRS job code assigned to the PM which will trigger a completion from the work orders
PM Description - The job description for the work being done on the PM
Current Work Order – Will display a work order number if one is currently open for the asset
Status – Restates the PM status for the asset based on the input interval for the PM
Examples may include the following:
Blank = Not Due
Due Soon = Within parameters set in the system switch #11 under Misc 1
Due Today
Past Due
Interval - The trigger interval for the PM to show it is due. these intervals can include days/months, miles/hours, fuel gallons, and up to 4 alternate meters
Include PM - Shows any linked PMs
One Time PM option – Changes the PM to only be in effect once
Sleep PM option – Pauses the PM schedule based on a date range
Date Range – For use with the sleep mode and allows a user to input a date range for the sleep mode. Once that range expires, the sleep mode is deactivated
Work Order Template - to edit this field, WO templates need to have already been established via Fleet360.
PM Part Kit - To edit this field, Part Kits need to have been established. Contact our support@rtafleet.com for more information on how to allow this feature. Refer to Part Kit Settings for instructions on creating and posting part kits
Inspection – Allows one to assign a Mechanic Paperless Inspection to the PM schedule
Editing a field requires the user to click in the field, change/add the appropriate data, and click the check mark to save the change.
Past Due Flag - the interval will display a past due icon when the PM interval is past due for service
Interval Type - What Interval is being tracked (Miles, Hours Gallons etc.)
Lock Icon - Locking the interval means the next due will consistently trigger off of Due and not when done
Note: The Interval Lock option allows one to modify how the next due point gets calculated. With a PM Unlocked the system calculates the last done which normally comes from the completed line on a work order (Last Done + PM Interval = Next Due). With a PM Locked the “Next Due” is set by the end user and the system calculates forward from that number (Next Due + PM Interval = New Next Due). This is particularly handy for things like DOT and/or State Inspections.
Interval - This represents the trigger interval which can be in Days, Months, Miles, Hours, Gallons or up to 4 Alt Meter categories
Lock Type - If the Interval is locked it will tell you what the lock category is ex. Months, Days, Miles and or Hours
Tolerance -This allows you to set a +/- tolerance level for a PM as either a percent of the interval or a set number against the interval. This sets the acceptable done early or done late parameter for PM compliance. (Range at which the PM is still considered to be done on time)
Last done – Reiterates the interval when the last PM was completed
Current – Reiterates either the current meter reading or current date
Next due – Reiterates the meter reading or date for the next PM based on interval
Add New - Allows a user to set up a secondary interval for a PM. For example, perhaps the oil change needs to be done either at xx miles or xx days; whichever occurs first
History Tab
The history tab will display a report or list of the PMs performed on the asset over time. Users can customize columns and export the data to Excel and PDF.
