Recurring groups are used to categorize or group rentals that are alike together (e.g. Weekly, Monthly, Yearly, etc.). It is not necessary to set up recurring groups in order to use Motor Pool; however, recurring groups must be set up prior to using the Recurring reservations feature. Recurring reservations can be an extremely useful and time saving feature in situations when units are perpetually rented. For example, the Department of Education (a customer) rents several dozen buses from the motor pool each month and requires a billing statement at the end of each month. In order to produce the billing statement every month, each and every bus would require a reservation. The reservations then would need to be checked out and checked back in. And, of course, since the buses would be rented the following month, new reservations need to be created and checked out again. As you can imagine, this can be a tedious and time-consuming data entry task. The Recurring reservations feature eliminates the need for all that data entry by automating the process. The reservations need to be manually created and checked out initially, but the system will check in all the reservations, generate new reservations, and then check them out each time Recurring reservations are processed.

Adding and Modifying a Recurring Group

Up to five recurring groups can be specified. To add or modify a recurring group:

• Select the Recurring File Maintenance menu option (VTF).
• Enter a description for each recurring group.
• Verify the entries made, then click the OK button to save the file. Pressing the esc key or Cancel button will exit without saving any of the changes.

Deleting a Recurring Group

To delete a recurring group:

• Select the Recurring File Maintenance menu option (VTF).
• Enter password level 1.
• Change the desired field and click the OK button to save. Pressing the esc key or Cancel button will exit without saving any of the changes.