Open POs
- Andrew Finch
Summary/Use Case
Report Summary
The Open POs Report provides a list of all open purchase orders by facility, showing details such as PO number, date created, vendor, account, and the on-order total amount. This report is beneficial for fleet managers to track outstanding purchase orders and manage supplier relationships effectively.
Use Case
Monitor outstanding purchase orders and manage budget commitments for each facility.
Identify and follow up on delayed orders with suppliers.
Allocate resources based on current open orders across facilities.
Improve cash flow planning by understanding on-order commitments.
Location: Where to Find It
Reports > RTA Standard Reports > Parts > Open POs
Data Filter Prompts
You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options.
Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) |
|---|---|---|---|
Facility | Equal To | 1 - 99999 | 1 |
Report Output and Data Elements
Report Output
Once the Open POs report is run, the user will see a table displaying open purchase orders by facility. This includes details like PO number, creation date, status, vendor, account, and on-order total, allowing users to assess the total on-order amounts and manage inventory commitments.
Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | PO Number | Unique identifier for each purchase order |
2 | Date Created | Date when the PO was created |
3 | Status | Indicates if the PO is open or partial |
4 | Vendor | Name of the vendor associated with the PO |
5 | Account | Account number associated with the order |
6 | On Order Total | Total cost on order for each PO |