Manual Parts Charge Out

Summary/Use Case

Report Summary

The Manual Parts Charge Out report displays itemized details of parts issued manually from inventory, including account numbers, part details, quantities, costs, and authorizations. This report is essential for fleet managers to monitor parts expenses and track inventory usage accurately across departments.

Use Case

Track manual parts issuance for accounting and auditing purposes.
Identify high-usage parts and manage inventory effectively.
Analyze parts costs by facility or department for budget planning.
Ensure accurate record-keeping for internal or external audits.
Support maintenance cost control by monitoring parts usage per job or mechanic.

Location: Where to Find It

Reports > RTA Standard Reports > Parts > Manual Parts Charge Out

Data Filter Prompts

You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options.

Data Filter List

Filter Name	Recommended Filter Condition(s)	Value (Options)	Value (Default)

Filter Name	Recommended Filter Condition(s)	Value (Options)	Value (Default)
Date Range	Is Between	Any Date Range	First of the Current Month to Current Day
Account Number	Is Between	blank - zzzzzzzzzzzzzzzzzz	blank - zzzzzzzzzzzzzzzzzz

Report Output and Data Elements

Once the "Manual Parts Charge Out" report runs, it displays details on each part manually issued from inventory, organized by account and part numbers. This includes the date of issuance, transaction numbers, quantities, costs, and any additional authorizations, which allows for a clear tracking of parts and associated costs.

Report Output

Report Data Elements

Column Number	Column Title	Data Notes

Column Number	Column Title	Data Notes
1	Account Number	The account number associated with the part charge.
2	Part Number	Unique identifier for each part issued.
3	Date	Date the part was issued.
4	Part Description	Description or name of the part.
5	Req Number	Request number tied to the part issuance transaction.
6	Trans #	Transaction number for tracking.
7	Part Qty	Quantity of parts issued (may be negative if returned).
8	Clerk Name	Name of the clerk who processed the transaction.
9	Mechanic Name	Mechanic who used or requested the part.
10	Part Price	Price per unit of the part.
11	Bin Number	Bin location in inventory.
12	Total Cost	Total cost of the parts issued in the transaction.
13	Authorization	Additional authorization or notes related to the transaction.