System Codes

Available Lines: 9

Open

Priority codes set within the Work Order master screen, in the top-information box.

Open

The set priority code can be used when determining F1 filters in the Work Order lookup screen (WW > F1). Setting Priority also transfers to Paperless shop when Supervisors are assigning Scheduled Jobs (WPS).

Editing the Priority Line option:

Double-Click the line you want to Add/Edit. Se the Priority Code # and set the Description as desired

Available Lines: 676

Cause Codes are used within the Work Order Line, in the Add/Edit line information box, and dictate the cause for the particular Work Order Line.

Use of Cause codes can be toggled with RTA System Switch Main# 39

Cause Codes can be added to the Work Order F1 lookup list as a filter option. I can also be included within the Advance Report Viewers RNWW, RNWL and RNWT

Editing the Cause Code option:

Double-Click the line you want to Add/Edit. Se the Cause Code with a 2-letter sypher and set the Description as desired

Available Lines: 99

Work Accomplished Codes are an option which, when closing a Work Order Line, an accomplishment code can be attached. Accomplishment codes define the type of work that was completed by the mechanic on the job.

These codes are assigned at the Add/Edit a Work Order Line screen, and can be toggled from the System Switch Main# 40:

In order to define the Work Accomplished code, there must be labor applied to the Work Order Line. If labor is applied and the WO is closed, the following screen will prompt (both in WW and in Paperless Shop)

Work Accomplished Codes can be filtered and viewed through the Advanced Report View RNWL after a Work Order Line has been closed and assigned an accomplish code.

Editing the Work Accomplished codes

Double-click the line in question and set the code with up to 2-digits. Update the Description. Click OK to Save.

Available Lines: 99

The Repair Type code defines the type of Work Order repaid. The Repair Type status along with the asset difficulty/size factor (MVM, MRM) determines the estimated hours to complete the job.

When a Work Order line is created, the repair type can be added beneath the VMRS code. If the repair type is edited, the estimated time can change. For example, checking a Battery will likely be faster than replacing one. Repair type can also be used to identify jobs that have been created due to a PM or Pre-trip inspection under the type: PMRPR (PM Repair). This tells the user that the work was found as a preventative measure vs. reactive. You caught an issue before it became an issue.

Editing the Repair Type codes

Double-click the Repair Type Code and update the Repair Code, Description, Status and Abbreviation

Reporting on Repair Type

Repair Type, as it’s a work order line detail specific to each line, can be pulled on the Advanced Report Viewer RNWL. There is also a Work Oder report, the Repair by Work Type (ROR), which is easily Exportable if the need is required. See a list of Work Order Lines by the type of repair that was done. This report is run by date and facility.

Available Lines: 10

Indirect Labor codes are used with the Paperless Shop module of RTA and can be labeled from the System Codes. These codes are identified by a 2-digit code, description and up to 2 abbreviations.

Indirect codes are used when a mechanic is on the clock, but not currently posting their time towards a particular vehicle or work order line. These codes can be used to properly track mechanic accountability against downtime.

Once a mechanic is logged into Paperless shop, one of the options is titled “Indirect Labor”. When clocked onto an Indirect job, a mechanic’s productivity will fluctuate between direct, indirect and downtime. These details can be reviewed on the Indirect Labor Report (REI).

Additional Details: Indirect Labor https://docs.rtafleet.com/rta-manual/paperless-shop-module/assigning-indirect-jobs/ https://docs.rtafleet.com/rta-manual/paperless-shop-module/logging-indirect-hours/