Vehicles Due for Replacement by Year
- Andrew Finch
For an explanation of how points are calculated for the Fleet360 Vehicles Due for Replacement by Year, please see the Fleet360 Replacement Scoring guide
Summary/Use Case
Report Summary
The Vehicles Due for Replacement by Year report provides a detailed list of vehicles that are scheduled for replacement based on criteria such as age, usage, and replacement points. This report is valuable for fleet managers to strategically plan and budget for upcoming vehicle replacements and ensure operational efficiency. It is generally used by departments responsible for capital planning.
Use Case
Helps plan and prioritize fleet replacements by year
Supports budgeting efforts by providing estimated replacement costs
Allows filtering by customer, department, facility, or replacement year
Highlights vehicles that have met or exceeded replacement criteria
Location: Where to Find It
Reports > RTA Standard Reports > Vehicle > Vehicles Due for Replacement by Year
Data Filter Prompts
You will be prompted for filtering of the Data to specify and narrow down the data that will be pulled. See Data Filter List Below for Options
Parameter List
Parameter Name | Value (Default) | Value (Notes) |
|---|---|---|
Please select Customer or Department for grouping (None to skip grouping) | Customer | This parameter will set a primary grouping and sort underneath Facility. Choosing ‘None’ will default to a Class grouping and sort (if marked ‘True’). |
Include Class grouping and totals? | False | Selecting ‘True’ will add a grouping for Class. False will default to a normal sort of vehicle number. |
Inflation (Will apply only if Class and Vehicle Inflation values are 0 or null) | 0.03 | Applied only when Class and Vehicle Inflation fields are null |
Data Filter List
Filter Name | Recommended Filter Condition(s) | Value (Options) | Value (Default) | Value (Notes) |
|---|---|---|---|---|
Facility | Equal To | 1 | 1 | Displays a single facility |
Customer Number | Is Between | Any Customer Number Range | blank - “zzzzzzzzzzzzzzzz” | Filters by customer number range |
Department Number | Is Between | Any Department Number Range | blank - “zzzzzzzzzzzzzzzz” | Filters by department number range |
Replacement Years (Enter 4-digit year; 0 includes all years) | Greater Than Or Equal To | Any 4-digit year | 0 | This selects the year range for identify vehicles due for replacement. Note: selecting the current year will filter out any vehicles that are overdue for replacements |
Total Points | Is Between | 1 to 25 | 1 to 25 | Points are a scoring mechanism used to determine replacement readiness. See Replacement Scoring for more information scoring. |
Report Output and Data Elements
Report Output
The Vehicles Due for Replacement by Year report generates a list of vehicles that meet or exceed the replacement threshold based on the selected filters. The output includes vehicle details, grouping by department and customer (if selected), and subtotal and total summaries. Totals include Department Totals and Year Totals for estimated replacement cost and vehicle count.
Report Data Elements
Column Number | Column Title | Data Notes |
|---|---|---|
1 | Vehicle | Vehicle ID and associated department/customer group |
2 | Year | Year of manufacture |
3 | Make | Manufacturer of the vehicle |
4 | Model | Specific model name |
5 | Class | Vehicle classification |
6 | Customer | Associated customer code |
7 | Department | Department number using the vehicle |
8 | Life Meter | Usage meter (e.g., miles or hours) |
9 | Exp Repl Year | Expected replacement year |
10 | Life (Years) | Expected lifespan of the vehicle in years |
11 | Acq Cost | Original acquisition cost of the vehicle |
12 | Inflation | Inflation factor applied to cost |
13 | Total Points | Replacement readiness score based on various criteria |
14 | Estimated Replacement Cost | Projected replacement cost including inflation adjustments |
Report Summary
The final section of the Vehicles Due for Replacement by Year report provides a consolidated view of the report. This page gives a snapshot at the projected financial impact and the count of vehicles planned for replacement across the next 10 years. This snapshot enables long-term planning by clearly identifying peak replacement years—such as 2032 and 2033—and helps prioritize budgeting and procurement cycles accordingly.
