How to Add Work Order Lines

Owned by Enoch Poston
Last updated: Mar 03, 2017 by Shelley Crouse
3 min read

Step by Step guide

  1. Select the "Add Line" button in the Work Order window.
  2. Enter the information into the fields of the "Add Line" window. Click to expand a description of each field

    1.  VMRS Code (Required)

      Enter the VMRS code for the work on this work order line, or press “F1” and select from the lookup list. Be as specific as possible. This code will be used later to search for Repair History and other reporting features.

    2.  Repair Type (Required)

      Using the drop-down menu, select the repair type most appropriate for this job. These codes determine what type of repair was done. Some of them have special purposes within the software such as defining Preventive vs. Corrective maintenance costs, defining Damage cost vs. Normal repair cost, and designating a repair as being performed by an outside vendor instead of “in-house”.

    3.  Mechanic or Vendor (Required)

      If you are building the WO prior to the repair being done, you can specify the mechanic that you want to schedule to perform the work. If the line is specified as an outside repair, you will be prompted for Vendor and PO# instead of mechanic information.

    4.  Estimated Hours

      If you are tracking mechanic productivity, this is the estimated time to perform the repair. The mechanic’s actual time will be compared to this estimate to calculate his productivity.

    5.  Quantity

      Used to specify if the job is to be performed more than once (ex: replace multiple tires). An entry here multiplies the estimated time for the Work Order line

    6.  Part Kit

      If you have created a Part Kit to be used when this particular job is done, specify it here. It will then be available for printing with the Work Order and alert the mechanic whether there are enough parts in stock to complete the job.

    7.  Cause Code

      This code is an optional feature based on your RTA system’s configuration settings. If active, select the cause for the repair.

    8.  Vehicle Status

      Set the status of the vehicle in relation to this specific job. A vehicle may have multiple active jobs with different status indicators.

    9.  Repair History

      Displayed here will be the last three work order numbers that document completed jobs matching this PM’s VMRS code.

    10.  Notes (Recommended)

      Add additional notes about this repair, typically: “Complaint”, “Cause” and “Correction”.

    11.  Warranty

      This button toggles whether or not this repair is covered by OEM warranty. The letter “W” will appear on the job line to indicate the warranty status.

    12.  Outside

      This button toggles whether this job will be performed in-house or by an outside vendor.

    13.  Template

      This button is used when a WO template is used to create the work order line. For more information see Template Work Orders in the RTA User’s Manual

  3. Select the “OK” button and you will be prompted for an additional line
  4. Repeat steps 2 and 3 for additional lines. When all lines are opened for this Work Order, select the “Cancel” button. You can return to the Work Order later to add additional lines, post parts and labor, edit notes, etc…